Administrative Coordinator, Product Solutions at Silvus Technologies

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jan, 26

Salary

28.0

Posted On

23 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Zoho CRM, MS Office, Google Suite, Communication, Attention to Detail, Problem Solving, Team Coordination, Data Management, Report Generation, Document Formatting, Product Catalog Management, Email Communication, Time Management, Flexibility, Initiative

Industry

Telecommunications

Description

THE COMPANY Silvus Technologies is dedicated to one mission: connecting those who keep us safe. We do so by delivering the most advanced Mobile Ad-hoc Network (MANET) radios powered by our custom and ever-evolving Mobile-Networked MIMO waveform. Together, our radios and waveform provide the vital communications for mission critical applications in the harshest environments from underground tunnels to high altitude balloons. Silvus StreamCaster® radios are being rapidly adopted by customers all over the world ranging from the U.S Departments of Defense, to International, Federal, State and Local Law Enforcement agencies, all the way to the Super Bowl, Grammys and industry-leading drone, robot, and other unmanned systems manufacturers. Wouldn’t you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “Keeping Our Heroes Connected”? Silvus’ rapid growth is fueled by a focus on research and innovation and a team of the most passionate, skilled, and creative thinking individuals. If you are looking for a challenging experience, you owe it to yourself to learn how Silvus can provide a rewarding opportunity that creates a pathway to a fulfilling career. THE OPPORTUNITY Silvus is seeking an Administrative Coordinator, Production Solutions, who will report to the Director of Production Solutions. This role provides administrative and coordination support to Silvus’ Product Solutions team, working closely with multiple departments, including Sales, Marketing, Engineering, R&D, Product Support, and Production. This position is based at Silvus Technologies’ headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule. A minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays. The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion. ROLE AND RESPONSIBILITIES Responsible for supporting the team in maintaining product entries in the Zoho CRM system, including, but not limited to, updating records, creating new entries, obsoleting products, etc. Create/Generate Zoho reports concerning product sales/shipments, development status, and similar reports as directed. Maintain/Update the expansive Confluence presence for products, including consolidating information, reorganizing for clarity and usefulness, removing outdated content, and adding new content with input from team members. Rebrand/Format data sheets, cable diagrams, and similar documents from manufacturing formats to customer-releasable formats. Support maintaining/updating our product catalog in partnership with the marketing team. Coordinate end-of-line product tracking internally and related product communications with sales and other departments. Support team email communications with other departments, vendors, and customers concerning inquiries, escalating them as necessary, and ensuring their timely follow-up and resolution. Assist with ad-hoc tasks assigned by team members/leads/managers to support the team as necessary. REQUIRED QUALIFICATIONS A minimum of an Associate's degree is required. At least 2 years of relevant experience supporting a sales/products team in a tech-related or manufacturing field. Prior experience in a fast-paced office environment, with experience in meeting multiple deadlines. Highly proficient in MS Office and Google Suite (Gmail/Outlook, Excel, Word, PowerPoint). Excellent and effective oral and written communication. Possess keen attention to detail, with the ability to be accurate, flexible, and reliable. NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts. All employment is contingent upon the successful clearance of a background check. PREFERRED KNOWLEDGE, SKILLS AND ABILITIES Bachelor’s degree in a technical or science field. Demonstrated critical thinking, initiative, and problem-solving capabilities. Accurately follow instructions with the ability to improvise in even the most ambiguous situations. WORKING CONDITIONS & PHYSICAL REQUIREMENTS Office environment. Trade shows. Outdoor environment for demonstrations. Occasional exposure to heat, cold, and allergens while performing tests or demonstrations in the field. While performing the duties of this job, the employee is required to do the following: Lift equipment up to 20 lbs. Perform bending and reaching movements to place items on lower and higher shelves. Kneeling or squatting to access lower shelves. Walking/Moving in the labs. COMPENSATION The pay range is NOT a guarantee. It is based on market research and peer data, and will vary depending on the candidate’s experience and qualifications. CA Pay Range $25—$28 USD NOTE - As a U.S. Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements are needed for some Engineering or R&D roles. This generally does NOT apply to International positions; only job postings for positions located in the U.S. Exceptions will be included in the Required Qualifications section of the posted position. All Employment is contingent upon the successful clearance of a background check. Silvus is proud to be an equal-opportunity employer, and we value diversity. We do not discriminate on the basis of race, color, age, religion or belief, ancestry, national origin, sex (including pregnancy), sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, physical or mental disability, protected veteran status, genetic information, political affiliation, or any other factor protected by applicable federal, state, or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive benefits and privileges of employment. Please contact us to request accommodation. *Silvus does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Silvus Technologies.

Responsibilities

The Administrative Coordinator will provide administrative and coordination support to the Product Solutions team, working closely with multiple departments. Responsibilities include maintaining product entries in Zoho CRM, generating reports, and supporting team communications.