Administrative Coordinator

at  Providence Healthcare

Salary: The salary range for this position is CAD $29.30/Hr. - CAD $38.45/Hr. Article Flag: Mandatory Vaccination Please Note:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.
Summary: As an expert navigator of the Canadian health care, regulatory, and technology landscape, Providence Health Care Ventures (PHCV) provides indispensable support to corporate, institutional, and individual innovators seeking to validate and commercialize their products and ideas. PHCV offers a portal to Providence Health Care (PHC) in Vancouver, Canada, a renowned provincial health organization whose lengthy innovation record and size make it an ideal incubator to validate and scale innovations. PHCV actively co-develops health solutions, incubate ideas, forge unconventional partnerships, facilitate consulting relationships with PHC clinicians, and invest in health start-ups. PHCV is a wholly owned, for profit subsidiary of PHC.
Reporting to the Director, Finance and Investments, PHCV, the Administrative Coordinator will play a crucial role in supporting the operations of PHCV and the PHCV Leadership Team. The Administrative Coordinator will provide a variety of confidential administrative support and coordination of daily activities ensuring the smooth functioning of administrative processes. Assists the PHCV leadership team on priority projects, provides a variety of confidential Board secretarial support and day to day operations of PHCV. Schedules and coordinates meetings, distributes agendas, takes minutes and follows up as necessary. Responds to inquiries from internal and external customers as appropriate. Supports the preparation of financial and statistical documentation. The Administrative Coordinator will also focus on general financial bookkeeping tasks.
Qualifications / Skills and Education: Education, Training and Experience
Diploma in a related field, plus three (3) to five (5) years recent, related experience supporting management staff, or an equivalent combination of education, training, and experience.
Skills and Abilities
Demonstrated organizational skills to effectively prioritize workload and meet deadlines.
Ability to manage multiple complex and competing priorities.
Ability to develop, interpret, apply, and communicate administrative policies, procedures, and practices.
Effective interpersonal and organizational skills and the ability to maintain effective working relationships.
Ability to communicate effectively both verbally and in writing.
Ability to work with minimal supervision.
Ability to manage confidential information with tact and discretion.
Ability to problem-solve and develop solutions.
Working knowledge of basic record keeping and bookkeeping/accounting procedures and concepts.
Demonstrated ability to work effectively, both independently and as part of a team.
Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g., Excel, Access, PowerPoint, Outlook), related databases and Internet.
Ability to use related equipment.
Physical ability to perform the duties of the position.
Duties and Responsibilities: Assistance to the PHCV Leadership Team:
Utilizes word processing, excel and power point to produce and support the preparation of reports, correspondences, presentations, customer proposals, and other documents for the PHCV
leadership team.
Schedules, prioritizes and organizes meetings for the PHCV leadership team. Considers nature of request and resolves time conflicts, invites and confirms attendance of guests. Prepares and distributes meeting agendas, attends departmental meetings, takes meeting minutes which may include topics of a confidential or sensitive nature, and follows up on action items as required.
Handles day-to-day correspondence including processing confidential emails. Identifies, prioritizes and takes follow up action on items. Manages and updates contact lists, distribution lists and customer databases.
Conducts research reviews and gathers information as required to support decision making and strategic planning.
Makes travel arrangements and reservations including confirming dates, and obtaining cost and billing information, verifying, and forwarding itineraries.
Provides human resource support by maintaining records and completing documentation related to recruitment, selection, and performance management, confidentiality issues and/or workplace health and safety activities. Assists with setting up and coordinating of interviews of candidates for position vacancies. Assists with items such as new hire, staff orientation, identification documents and computer set up requirements as needed.
Provides other general administrative support to the PHCV leadership team as needed.

Please refer the Job description for details