ADMINISTRATIVE COORDINATOR, RADIATION/MEDICAL ONCOLOGY

BC Cancer
Vancouver, BC
The Administrative Coordinator is responsible for organizing and prioritizing work, and analyzing and interpreting available information in order to make decisions affecting the completion and accuracy of work at the assigned cancer centre(s). The Coordinator will exercise judgment with regard to how to organize material for access and use by others. The role is responsible for coordinating and managing operational initiatives to facilitate their optimum development, implementation, and evaluation; oversees the development and implementation of a variety of change initiatives for specific clinical and non-clinical programs and/or disciplines; leads designated committees and working groups as required.
This role will provide comprehensive administrative support to the department head for Radiation / Medical Oncology. We are looking for an enthusiastic, motivated critical thinker with the skills and eagerness to work within the central admin team supporting the physician departments to improve efficiency, establish best practices and ensure smooth coordination across teams.

Areas for support include (but are not limited to):

• Managing Physician timekeeping
• Overseeing Onboarding and offboarding processes
• Coordinating Multidisciplinary Team meetings across departments
• Clinic scheduling within CST Cerner
• Calendar management for department heads
• Staff meeting administrative support (minutes and agenda)
• Physician office moves to accommodate the growing medical staff
• Managing and coordinating of physician schedules
• Leave and expense claim processing
• Project support.

WHAT WE DO

BC Cancer provides comprehensive cancer control for the people of British Columbia.
The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.
One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.
Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC’s Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

• Manage operational initiatives from development through to implementation. Provides support to initiative sponsors or sponsor groups, ensuring alignment with the BC Cancer Agency’s and PHSA’s strategic vision and goals.
• Develop project plans appropriate to the initiative and incorporates project management and change management approaches to ensure success in complex multi-stakeholder, multi-disciplinary settings.
• Collaborate with program staff to define and communicate service requirements and quality expectations to contracted facility management service providers. Liaises with internal and external partners to develop policies and procedures for integration of care and for clear facility processes.
• Assist the Director in project coordination, administration, project input, project planning, and reporting. Arrange meetings and/or appointments including booking meeting rooms, preparing and distributing agendas, notifying participants, and scheduling. Attends meetings as requested.
• Assist in developing, implementing and supporting business continuity plans, facility directives and on-call procedures.
• Ensure the necessary communication of information through the cancer centre and other partners while maintaining appropriate levels of security and confidentiality.