Administrative Coordinator at Raken

Carlsbad, California, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jan, 26

Salary

0.0

Posted On

18 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organization, Communication, Multitasking, Problem Solving, Time Management, G-Suite, MS Applications, Slack, Confluence, Event Planning, Customer Service, Flexibility, Teamwork, Detail Orientation, Self-Motivation

Industry

Software Development

Description

Description Raken is a cloud-based, mobile, collaboration platform for the construction industry — we empower the people who build the world! Our goal is to transform the way the world builds by introducing technology to a 7,000 year old industry. To achieve this, we aim to attract unique, passionate people to the cause. We believe that faster, better reporting will improve the working lives of nearly 10% of the US labor force—the percentage of people currently working in construction. Helping turn the worst part of their day into the easiest (and fastest) is why we do what we do! We work with Commercial, Residential, and Specialty Contractors of all shapes and sizes; including many of the largest construction companies in the world. The Administrative Coordinator will be primarily stationed at the front desk, will manage Raken’s day-to-day office operations and support administrative functions to ensure our organization runs smoothly. Responsibilities include maintaining a professional and welcoming presence while greeting employees, guests, and vendors. You will support staff with office requests, coordinate company activities and office events, and serve as a liaison to guide visitors and team members around the office. You will also provide outstanding daily administrative support across the organization and manage office supplies, food, and snacks. To be successful, you will be well-organized, manage time effectively, and be able to juggle multiple high-level requests. This role requires flexibility to take on a wide range of responsibilities, along with strong organizational, communication, and multitasking skills, and the ability to use independent judgment and discretion to establish work priorities based on task assessment and interdepartmental needs. This is a part-time, in-office position averaging 20 to 25 hours per week. The employee is expected to work onsite two days each week, Tuesdays and Thursdays, with standard hours from 8:30 a.m. to 4:30 p.m. Depending on team needs, an additional day may occasionally be required, and flexibility is essential. Why Join Raken? Raken is a rapidly growing company based in Carlsbad, CA with over 4,500 customers across 92 countries We were recognized on the Forbes 2020 list of America’s Best Startup Employers, we are ranked no. 1057 on the Inc. 5000 List of Fastest Growing U.S. Companies and are ranked as one of San Diego's Top Workplaces by the San Diego Union Tribune We are consistently ranked as a High Performer for construction management solutions on notable review sites like G2, Capterra, and Software Advice Our Culture is Top Priority - We have a hardworking team that loves to make a significant positive impact and have fun while doing it. Core Values we live by: Take Ownership, Keep Evolving, Stay Balanced, Elevate Others, and Let’s Go! If you are a highly driven individual who wants to make an impact working for a company that values its culture, employees, and customers above all else - Raken is the place for you. Role Responsibilities: Manage and organize office operations, procedures, order weekly lunches, and supplies. Serve as a liaison between departments, internal staff, vendors, handle incoming and outgoing mail and email correspondence. Timely submission of accurate invoices and receipts. Initiate and continuously improve administrative processes and procedures for efficient office operations Support the People Team with new hire onboarding and other employee related administrative tasks Assist in the planning and execution of internal office events Punctuality and regular attendance Additional duties as assigned Requirements Skills, Qualifications and Attributes: Associate’s degree or equivalent experience 1-2+ years’ administrative support Tech-savvy; proficient with G-Suite, MS applications, Slack and Confluence Ability to work in a fast-paced, high-growth, and dynamic team environment Strong oral and written communications skills along with being articulate, courteous and friendly Highly organized, self-motivated, detail oriented with the skill to manage multiple tasks at once Willingness to jump in and help out where needed; no task is too small or too big. Strong problem solving skills and reasoning to solve administrative issues Ability to be flexible and work independently, as well as a member of a team Ability to interact cross-functionally across the organization Experience in the planning, coordination, and execution of various types and sizes of meetings and events, including demonstrated skill and experience in working within a budget Preferred Experience: Previous experience at a startup in an administrative or support role is a plus Working Conditions: Must be able to use a computer and spend time speaking over the phone. At times may require long periods of sitting, standing, or walking. Physical Requirements: Ability to lift 20 lbs. Benefits: Medical, dental and vision with generous employer contribution HSA/FSA Life/LTD Generous PTO 12 Paid Holidays 401k + Match Continuing education Free on-site gym Company Social Events Excellent company culture Modern office with Ocean view and amenities Diversity and Inclusion We are committed to cultivating and preserving a culture of inclusion and connectedness. We are able to grow and learn better together with a diverse team of employees. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture but is a key contributor to our success. We welcome the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs. Want to learn more about us? Visit www.rakenapp.com

Responsibilities

The Administrative Coordinator will manage day-to-day office operations and support administrative functions to ensure smooth organizational operations. Responsibilities include greeting employees and guests, coordinating company activities, and managing office supplies.