Administrative Coordinator (Louisville)Location: Louisville, KY (hybrid / on-site)
Type: Full-time
Reports to: President/VP
Compensation: $42,000–$52,000 base salary (DOE), full-time
About the Role: Ethical Media Group (EMG) is scaling operations for launch. We’re hiring a highly organized Administrative Coordinator to run back-office workflows, support leadership, and keep vendors, paperwork, and schedules moving smoothly. This is a builder role for someone who loves tidy systems, fast follow-through, and getting things done.

QUALIFICATIONS

• 3+ years in admin/operations or office management (startup or production a plus).
• Strong written communication; fast, accurate execution.
• Comfortable with Google Workspace, Slack/Zoom, Teams, Excel/Sheets, Microsoft Word, Pitch Decks, familiarity with QuickBooks/Expensify and Airtable/Notion (or similar).
• Detail-driven, trustworthy with confidential information; can lift/handle packages (up to ~30 lbs).
• Valid driver’s license/reliable transportation; occasional evening/weekend event support.
  Nice to Have: Notary Public; basic bookkeeping; event coordination; interest in media/creative industries.
  To Apply: Send your resume and a brief note (3–5 bullets on relevant experience) to CALIHAVENLLC@GMAIL.COM with subject line: “Louisville Admin Coordinator – Your Name”.
  Job Type: Full-time
  Pay: $20.00 per hour
  Expected hours: 40 per week
  Work Location: Hybrid remote in Louisville, KY 4020

• Back-Office & Admin Support
• Process invoices, receipts, reimbursements; collect W-9s/COIs; light AP/AR assistance in QuickBooks/Excel.
• Reconcile company cards and expense reports; prep monthly packets for accounting.
• Admin & Calendar
• Own exec calendars, meeting prep (agendas, decks, notes), travel, and follow-ups.
• Maintain team deadlines and action trackers; keep a clean task board.
• Vendor & Office Ops: Source quotes, place orders, track shipments/returns, manage inventory/supplies.
• Coordinate on-site needs (deliveries, visitors, meetings, events run-of-show).
• Records, Docs & Compliance: Maintain organized drive/folders, naming conventions, SOPs, and checklists.
• Log registered/trackable mail (e.g., RMail/USPS), keep permits/certificates current.
• Creator/Partner Support: Prepare NDAs/welcome packets; schedule sessions; coordinate light event logistics.