We are looking for a detail-oriented Administrative Coordinator to join our team in Seattle, Washington. This long-term contract position offers the opportunity to contribute to the smooth operation of building access, shared amenities, and tenant communications. If you thrive in a fast-paced environment and excel at multitasking, this role is perfect for you.

• Manage building access card requests, including issuing cards, programming new cards, and handling reprogramming needs.
• Coordinate access to shared amenities such as gym and locker rooms, ensuring smooth processes for tenants.
• Process parking-related changes, including new requests, cancellations, and collaboration with parking vendors, as well as distributing parking passes.
• Assist tenants with lock-out situations, such as gym locker access issues.
• Handle reservations for shared amenity spaces, including conference rooms, ensuring proper scheduling and tenant satisfaction.
• Communicate with tenants and landlords regarding building activities, such as hosted events, catering access, and client visits.
• Refill coffee machines in shared amenity spaces three times daily to maintain tenant satisfaction and comfort.
• Proven experience in administrative assistance or a similar role.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent communication skills to handle tenant and landlord interactions effectively.
• Proficiency in scheduling and calendar management.
• Ability to respond promptly to inbound calls and tenant inquiries.
• Familiarity with facilities management or home health services is a plus.
• Reliable and proactive approach to problem-solving and daily responsibilities.
  TalentMatch ®
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  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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