Administrative Coordinator Senior at Inova

Fairfax, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Sep, 26

Salary

0.0

Posted On

06 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Report Preparation, Recordkeeping, Invoice Processing, Onboarding, Event Logistics, Stakeholder Communication, Data Entry, Budget Tracking, Compliance, Process Improvement

Industry

Hospitals and Health Care

Description

Inova Center for Personalized Health – Fairfax Cancer Center - Radiation Oncology is looking for a dedicated Administrative Coordinator Senior to join the team. This role will be full-time day shift Monday – Friday, 8:30am – 5:00 pm Inova is consistently ranked a national healthcare leader in safety, quality and patient experience.We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation. Featured Benefits: * Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program. * Retirement: Inova matches the first 5% of eligible contributions – starting on your first day. * Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans. * Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost. * Work/Life Balance: offering paid time off and paid parental leave. The Administrative Coordinator Senior provides advanced administrative and operational support to hospital departments or leadership teams. Administrative Coordinator Senior Job Responsibilities * Manages calendars, schedules meetings, and coordinates travel arrangements. * Prepares correspondence, reports, presentations, and meeting materials. * Maintains organized filing systems and ensures accurate recordkeeping. * Supports departmental operations, including supply ordering, invoice processing, and timekeeping. * Assists with onboarding and training of new staff or temporary personnel. * Coordinates logistics for events, training, and internal communications. * Serves as a point of contact for internal and external stakeholders. * Drafts and distributes communications on behalf of department leadership. * Facilitates smooth communication between departments and leadership. * Assists with data entry, tracking, and reporting for departmental projects. * Maintains spreadsheets, dashboards, and databases as needed. * Supports compliance with hospital policies and regulatory requirements. * Revises and drafts processes and procedures as needed to support efficient and effective department operations. * Tracks and monitors department budget. * Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed. * May perform additional duties as assigned. Minimum Qualifications * Experience - 5 years of relevant administrative, office, or healthcare administrative experience * Education - High School Diploma or equivalent Preferred Qualifications * Experince Supporting Senior Leadership * Strong Professional Communication Skills - written and verbal We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare. Inova Health System is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.

Responsibilities

Provides advanced administrative and operational support to hospital leadership, including managing calendars, travel, and departmental communications. Responsibilities also include budget monitoring, invoice processing, and maintaining compliance with hospital policies.