Administrative Coordinator at Squamish Nation

District of North Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

66000.0

Posted On

03 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budget Management, Expense Reporting, Records Management, Meeting Preparation, Drafting Communications, Scheduling, Tracking Systems, Electoral Training, Minute Taking, Logistics Management, Referendum Administration, Election Administration, Liaison, Membership Processes, Cultural Sensitivity, Time Management

Industry

Government Relations Services

Description

TERM (TWO YEARS) FULL-TIME POSITION IN NORTH VANCOUVER CLOSES: Open Until Filled BE PART OF SOMETHING MEANINGFUL! Support the digital, organizational, and community‑focused future of our Úxwumixw (community). As the Administrative Coordinator – Member Services, you will play an essential role in supporting the Ts’ixwts’ixwnítway Member Services Department and the Electoral Commission. Your work will strengthen communication, uphold snew̓íyelh (teachings), and help ensure responsive, respectful services for Nation members. You will be part of a team dedicated to community well‑being, fairness, and long‑term stewardship of Nation knowledge, processes, and governance. WHAT YOU’LL DO * Manage, monitor, and track departmental budgets, expense reporting, and financial projections. * Provide day‑to‑day administrative support including correspondence, documentation, and records management. * Prepare meeting materials, draft communications, organize schedules, and maintain tracking systems. * Organize and schedule Electoral Commission training sessions. * Attend meetings, prepare minutes, handle logistics, and manage Commission communications. * Support referendum and election administration, including planning, coordination, and execution. * Serve as a liaison supporting transparent communication with Nation projects, departments, partners, and community members. * Support consistent and accurate delivery of membership processes including applications, status card coordination, and related documentation. * Work collaboratively with departments such as Funeral Support Services, Justice Services, Income Assistance, and Elder Services when required. * Promote respectful, culturally informed communication aligned with Squamish Nation values. * Support team initiatives across Ts’ixwts’ixwnítway Member Services divisions. * Assist with departmental planning, reporting, and project execution. * Uphold Nation policies, workplace safety, confidentiality, and professional standards. WHAT WE’RE LOOKING FOR * Diploma in Office Assistant, Office Management, Business Administration, or related field. * Commitment to ongoing training in areas such as health and safety, document control, cultural sensitivity, software, and office tools. * 2–3 years administrative and coordination experience in areas such as scheduling, records management, communications, and budgeting. * Experience working in a First Nations organization or similar environment (preferred). * Strong Microsoft Office proficiency (Word, Excel, PowerPoint). * Experience with large-scale databases (JD Edwards considered an asset). * Strong communication, organization, and time‑management skills. * Strong communication skills, including ability to explain technical concepts to non-technical audiences. * Ability to manage competing deadlines in a fast‑paced environment. * Knowledge of Squamish Nation governance and cultural protocols (asset). * High emotional intelligence, patience, and strong relationship‑building skills. * Ability to work both independently and collaboratively. * Fluent in spoken and written English. * Valid BC Driver’s License (Class 5 preferred; Class 7N considered). * Access to a reliable vehicle with appropriate insurance. WHY WORK WITH US * Impactful Work – Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw’úḵw’ulh sḵwálwen cht (Purpose) and Na eslhílhkw’is sḵwálwen cht (Belonging) * Professional Growth – We invest in our people with training, mentorship, and career development * Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh (guiding through teachings), wenáxws (respect) and inclusivity. As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes. Salary: $47,000 - $66,000 Candidates are typically offered compensation between the beginning to the midpoint of the range. We [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=231d694d-cd50-4fb7-82a6-dd0773e68b38&ccId=9200976969580_2⟨=en_CA&selectedMenuKey=CareerCenter&jobId=525291]are committed to providing a fair and equitable package that reflects the value an individual brings to the organization. Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget. Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose *Please note selected candidates will be required to complete background checks. If you have concerns regarding any incidents that will be reported on your Criminal Record Check, please let us know in advance to ensure we can work together on a plan that works for the nation and you as the applicant*

Responsibilities

The Administrative Coordinator will provide essential support to the Member Services Department and the Electoral Commission, focusing on strengthening communication and ensuring respectful services for Nation members. Key duties include managing departmental budgets, handling day-to-day administrative tasks, preparing meeting materials, and supporting referendum and election administration.