Administrative Coordinator Sr. - Dept. of Medicine at Inova

Fairfax, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

0.0

Posted On

15 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Budget Tracking, Scheduling, Clerical Projects, Report Generation, Process Improvement, Data Entry, Meeting Coordination, Confidential Information Management, Invoice Processing, Expense Reporting, Team Coordination, Office Management, Communication Skills, Time Management, Problem Solving

Industry

Hospitals and Health Care

Description

Inova Fairfax Medical Campus is looking for a dedicated Administrative Coordinator Sr. to join our Department of Medicine. This role will be Full-Time, Monday-Friday, 8:00 a.m. - 4:30 p.m. Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation. Featured Benefits: Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program. Retirement: Inova matches the first 5% of eligible contributions – starting on your first day. Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans. Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost. Work/Life Balance: offering paid time off, paid parental leave Administrative Coordinator Sr. Job Responsibilities: The Administrative Coordinator Senior coordinates coverage and work flows, performs a wide variety of administrative activities to support department directors and managers and ensures smooth operations within the department. Fulfills contractual obligations to client organizations, including deliverables and accounting/billing. Provides secretarial support to AVP and/or Directors to facilitate completion of department work and provides support to executive directors, account managers and other department personnel. Serves as office manager to ensure the efficient and effective functioning of department operations as needed. Coordinates schedules of staff. Coordinates clerical/administrative projects to ensure timely completion. Utilizes our application in everyday system staffing matters as well as helping team members and leaders with related questions and issues Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics Collects, tracks and maintains information specific to the department – often of a highly confidential nature. Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate department and organizational staff. Revises and drafts processes and procedures as needed to support efficient and effective department operations. Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports. Prepares and distributes monthly budget reports. Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information. May perform additional duties as assigned. Minimum Qualifications: Education: High School diploma or equivalent Experience: 5 years of relevant office or healthcare experience Preferred Qualification: Healthcare administrative experience We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare. Inova Health System is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.

Responsibilities

The Administrative Coordinator Sr. coordinates workflows and performs various administrative activities to support department directors and managers. This includes scheduling, report generation, budget tracking, and ensuring smooth operations within the department.