ADMINISTRATIVE COORDINATOR

Location: Campbellville, Ontario
Hours: Monday to Friday, 7:00 am – 4:30 pm
We are seeking an Administrative Coordinator to join our team. This role plays a key part in supporting daily office functions, managing documentation, and coordinating communication between project managers, field staff, internal staff, and clients.

QUALIFICATIONS

• Minimum 3 years’ experience in an office administration role
• Proficient in MS Office (Word, Excel, Outlook); good typing and data entry skills
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to prioritize work
• Strong organizational skills with a proactive, problem-solving attitude
• Excellent written and verbal communication skills; fluent in English
• Strong multitasking abilities and ability to work under pressure
• Excellent customer service skills with a friendly and professional demeanour
• Ability to function effectively during periods of rapid change and transition
• Quick thinker with strong decision-making skills, particularly over the phone

• Coordinate and support day-to-day office operations
• Maintain organized filing systems (digital and paper)
• Create invoices and assist with accounts-related tasks
• Track and record payroll hours, ensuring accuracy
• Maintain up-to-date maintenance and compliance records
• Prepare proposals, reports, and client correspondence
• Support onboarding of new employees and maintain payroll records
• Handle incoming phone calls with professionalism and efficiency
• Ensure smooth communication between internal staff, field staff, and clients
• Represent the company in a professional, dignified, and friendly manner, consistent with our core values