COMPANY DESCRIPTION

The Central Okanagan Division of Family Practice represents family doctors serving Kelowna, West Kelowna, Lake Country, and Peachland. Founded in 2010, we are a physician-led, non-profit cooperative that identifies healthcare priorities and collaborates with local physicians, health authorities, and community partners to improve patient care. As one of 36 Divisions of Family Practice in BC, we are committed to addressing key health challenges through strategic, locally driven solutions.

SKILLS AND COMPETENCIES

• Strong relationship-building skills, with the ability to engage and communicate effectively.
• Comfort and confidence in written and verbal communication with a variety of key partners, including physicians and health care professionals.
• Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
• Proficiency in creating agendas, minute-taking and managing action items.
• Ability to maintain confidentiality and exercise discretion in interactions within the team, members, and external partners.
• High level of computer literacy, including proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Office 365, SharePoint, MS Teams, Zoom) and web browsers (Safari/Chrome).
• Ability to set up and troubleshoot basic technical equipment for meetings and events (audio-visual, video conferencing, etc.).

EDUCATION AND EXPERIENCE REQUIREMENTS

• Post-secondary diploma, certificate in a relevant field (i.e. health administration, business administration, social sciences).
• Minimum of three (3) years of recent related experience, or an equivalent combination of education, training, and experience.
• Current valid BC Driver’s License and access to a vehicle.
• Access to a vehicle for local travel may be required.
• Flexibility to work outside regular hours as needed for program support.

ROLE DESCRIPTION

We’re seeking a proactive and detail-oriented Administrative Coordinator for a 6-month full-time temporary position based in Kelowna, BC. This hybrid role reports to the Portfolio Manager and offers the opportunity to collaborate closely with a supportive and engaged team.
In this position, you’ll provide essential administrative support across the organization, working alongside internal staff, external partners, healthcare professionals, physicians, and vendors.
Your responsibilities will include coordinating logistics for meetings and events, preparing and distributing communications, tracking and following up on action items, maintaining administrative platforms, submitting invoices, and managing a variety of day-to-day administrative tasks.

KEY RESPONSIBILITIES

• Coordinate administrative logistics for meetings, events, education sessions, and workshops.
• Create and edit correspondence, documents, agendas, minutes, and coordinate and support action items.
• Manage calendars, organize travel arrangements, and ensure timely scheduling of appointments.
• Research, organize, and summarize information for internal use.
• Maintain databases, and document systems.
• Update and maintain administrative policies and procedures manuals.
• Assist with invoicing, expense submissions, and other financial documentation as needed.