Administrative Coordinator at Teneo Business Consulting Ltd

Riyadh, Riyadh Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

08 Jan, 26

Salary

0.0

Posted On

10 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Attention to Detail, Communication Skills, Project Management, MS Office Suite, Interpersonal Skills, Proactive Mindset, Collaboration, Event Coordination, Vendor Registration, Onboarding, Offboarding, RFP Preparation, Logistics Management, Multicultural Environment

Industry

Business Consulting and Services

Description

The Role The Administrative Coordinator will be part of the Middle East Operations team and will be responsible for providing day-to-day administrative support to the Riyadh team and RHQ entity, and our other regional offices in the Middle East. The successful candidate will also be responsible for supporting the Finance team with the vendor registration process across the region. The candidate will be expected to work in close collaboration with the Riyadh and regional Operations team. Key Responsibilities Administrative Support Provide administrative support to the Riyadh MD and team as the primary Riyadh office contact Establish and maintain organized electronic and physical filing systems for easy access to information Manage all travel logistics within Riyadh, including flight bookings, accommodation arrangements, and ground transportation. Additionally, provide support to the Dubai and Doha offices in the absence of their Executive Assistants and Office Managers Manage corporate card and expense submissions through Concur Collaborate with regional Executive Assistants to optimize processes Support on employee onboarding and offboarding logistics (asset handover, residency requirements etc.) Assist in the preparation of RFP materials and processes, including document distribution and timeline management Riyadh Event Coordination Support the planning and execution of client and internal events in Riyadh, including venue booking, liaising with suppliers, and coordinating logistics Vendor Registration Support Manage Middle East vendor registrations, ensuring compliance with policies Maintain and update the Middle East vendor database and spreadsheet (update office license details, vendor logins, etc.) RHQ Company Secretary Support Manage administrative support to the RHQ Board and Company Secretary related to secretarial duties including meeting coordination and booking, support with meeting minutes, additional administrative support required Essential Skills / Qualifications Has at least two to three-years’ prior experience in an operations or administration role Proven experience in a similar role within a fast-paced, multicultural environment. Proficient in MS Office Suite (Word, Excel, PowerPoint) Exceptional attention to detail and organizational skills Ability to manage multiple projects simultaneously and meet deadlines Strong interpersonal and communication skills, with a professional demeanour Proactive, flexible, and solution-oriented mindset Self-starter with the ability to work autonomously and collaboratively within a team Preferred Skills/ Qualifications Degree educated Strong administrative and project management skills Previous experience within a Consulting or professional services company Arabic proficiency highly preferred (written, verbal, reading) Resourceful, collaborative with a professional demeanour Collaborative team player, willing to undertake tasks that may fall outside of the core remit of this role to ensure operations for the RHQ entity run smoothly What Teneo Offers At Teneo, we are deeply committed to supporting your professional development and advancing your career. We provide a comprehensive support system to ensure your career progression matches your ambition. Through our Talent Manager model, you'll receive invaluable guidance from experienced professionals who have a wealth of knowledge to share. We also believe in empowering you to steer your own career trajectory, offering formal education resources in essential consultancy skillsets, ensuring you have the tools to excel in today's dynamic business landscape. What sets Teneo apart is our commitment to your growth and, as a global consultancy, the unrivalled opportunities we provide. Additionally, being part of our global network means you'll have the chance to collaborate with offices worldwide, working with some of the world’s largest and most influential organisations. We have nurtured a culture that fosters professional development in a structured and stimulating atmosphere. We believe in supporting one another and our team at Teneo is composed of highly talented and committed individuals. Company Benefits Competitive salary (depending on experience) Annual discretionary bonus Discretionary annual salary review Private medical insurance for employees and dependents Participation in the Company’s Group Life Assurance Scheme 25 days’ paid holiday leave, plus national holidays observed in Saudi Arabia Enhanced sick leave – 60 days per year/rolling 12-month period Regular social, cultural and charitable activities Flexible working with office laptop provided 10 days remote working abroad per year About Teneo Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations. Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I. The firm has more than 1,500 employees located in 40+ offices around the world. Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I. The firm has more than 1,600 employees located in 40+ offices around the world.

Responsibilities

The Administrative Coordinator will provide day-to-day administrative support to the Riyadh team and assist the Finance team with vendor registration across the region. Responsibilities include managing travel logistics, supporting employee onboarding and offboarding, and coordinating events in Riyadh.