Administrative Coordinator - Trauma - Full Time Days at NYU Langone Health

Patchogue, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

89218.19

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Management, Correspondence Editing, Record Keeping, Calendar Management, Travel Arrangements, Inquiry Resolution, Mail Screening, Email Screening, Document Tracking, Meeting Coordination, Budget Oversight, Inventory Monitoring, Communication, Interpersonal Skills, Organization

Industry

Description

NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility—as well as a modern ambulatory surgical pavilion with specialized services including women's imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices. For more information, go to NYU Langone Hospital—Suffolk [https://nyulangone.org/locations/nyu-langone-hospital-suffolk], and interact with us on LinkedIn [https://www.linkedin.com/company/nyulangonehealth/posts/?feedView=all&viewAsMember=true], Glassdoor [https://www.glassdoor.com/Overview/Working-at-NYU-Langone-Health-EI_IE121521.11,29.htm], Indeed [https://www.indeed.com/cmp/Nyu-Langone-Health?from=mobviewjob&tk=1iln7ebg1gc28801&fromjk=575c649f519b8dd4&attributionid=mobvjcmp], Facebook [https://www.facebook.com/NYULangone/], Twitter [https://x.com/nyulangone], YouTube [https://www.youtube.com/c/nyulangonehealth] and Instagram [https://www.instagram.com/nyulangone]. Position Summary: We have an exciting opportunity to join our team as a Administrative Coordinator - Trauma - Full Time Days - Trauma - - Monday - Friday 08:00 AM - 04:00. In this role, the successful candidate Responsible for managing diverse and confidential projects and performs administrative duties requiring broad and comprehensive experience, skill and knowledge of the institution s policies and practices to support department director and/ or manager. Answers requests for information, prepares and edits general correspondence, presentations reports and financial data. Organizes and maintains files and records. May conduct research. Establishes and maintains working relationships with personnel in other departments. Maintains calendar and to ensure identified priorities are addressed. May make travel arrangements. Job Responsibilities: * Supports director with administrative detail on various assigned projects and the administration of the day-to-day operations. * Completes project and special assignments by establishing objectives, determines priorities, managing time, gaining cooperation of others monitoring progress, problem solving making adjustment to plans. * Resolves routine and complex inquiries. Responds independently andor draft response for directors review to correspondence. Gathers information and follows up with appropriate staff on behalf of director. Accountable for screening of incoming mail, email and telephone communication and in person inquiries from vendors and colleagues. * Identifies, follows up and tracks requests of great importance which require immediate attention including contracts, reports, memos and other documents as needed in a timely and accurate manner. * Coordinates production and distribution of related project material as required. May prepare meeting notices, reports and agendas, notifies attendees; and resolves scheduling conflicts. Records and tracks meeting minutes follow up items. Ensures timely resolution of critical issues and other matters when needed. * Ensures compliance with any record retention procedures. Develops and maintains appropriate document filing systems (both hard copy and electronic), for easy reference and access. Maintains confidentiality and recommends solutions or actions required. * May have budget oversight as directed. Monitors supply inventory; orders and stocks all office supplies. May prepare expense reimbursement requests, and maintains office equipment as assigned. * Performs other duties as assigned Minimum Qualifications: To qualify you must have a Bachelors Degree. 1 - 3 years In an administrative support role or related experience. In lieu of a bachelor's degree, 3 to 5 years of work experience will be permitted. Excellent communication (both oral and written), interpersonal, detail-oriented, organization, project coordination, customer service and multitasking skills. Working knowledge of Microsoft Office( Word, Excel, PowerPoint, and Outlook). Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Preferred Qualifications: 3-5 years supporting a manager or director. Notary Public. NYU Langone Hospital—Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. NYU Langone Hospital—Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online. View Know Your Rights: Workplace discrimination is illegal [https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf]. NYU Langone Hospital-Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $63,441.82 - $89,218.19 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. View the Pay Transparency Notice [https://cdn-static.findly.com/wp-content/uploads/sites/290/2017/04/pay-transp_formattedESQA508c.pdf] for further details.

Responsibilities

The coordinator is responsible for managing diverse and confidential projects and performing administrative duties to support the department director or manager, including handling correspondence, reports, and financial data preparation. Key duties involve resolving inquiries, screening communications, tracking important documents, coordinating meetings, and maintaining filing systems.