Administrative Coordinator at #twiceasnice Recruiting

Upper Merion Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

70000.0

Posted On

01 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Executive calendar management, QuickBooks, Accounts receivable, Vendor coordination, Office operations, Payroll coordination, Insurance administration, Time management, Multitasking, Communication, Data entry, Logistics, Compliance, Documentation

Industry

Staffing and Recruiting

Description

Administrative Coordinator Location: King of Prussia, PA Salary: $60,000 - $70,000 + Benefits Benefits: Medical, Dental, Vision, 401(k) w/match, Holidays, PTO- 3 weeks! Job Type: Full-Time Typical Hours: Mon-Fri, 8:30-5:00 PM ET / Remote Fridays! Start Date: ASAP Sponsorship not available Administrative Coordinator Description Our client is seeking a detail-oriented Administrative Coordinator to support their President and help drive day-to-day operations. In this role, you’ll act as a trusted right hand to leadership—ensuring schedules run smoothly, communications are handled efficiently, and key priorities stay on track. From managing an executive calendar and coordinating meetings to supporting accounting processes and office operations, you’ll play a pivotal role in keeping the business running seamlessly. You’ll also partner closely with the Business Manager to assist with back-office functions, including accounts receivable, vendor coordination, and operational logistics. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, team-oriented environment. You should be comfortable juggling multiple priorities, communicating across teams, and handling sensitive information with discretion. Our client is a growing IT organization with a collaborative, close-knit culture. As they continue to expand, this is an excellent opportunity to step into a high-impact role with direct exposure to leadership and strong potential for growth. Administrative Coordinator Responsibilities • Manage the President’s calendar, meetings, communications, and daily priorities • Prepare correspondence, agendas, meeting materials, and track follow-ups/action items • Serve as a primary admin point of contact for leadership and internal/external stakeholders • Process incoming payments in QuickBooks, • Manage deposits, and handle A/R follow-ups and collections • Assist with payroll coordination and support insurance administration • Partner with the Business Manager to support daily office operations, deadlines, and documentation • Coordinate vendors, facilities, and office operations including supplies, services, and compliance • Maintain company vehicle records, scheduling, and compliance requirements • Support event coordination, shipping/packaging needs, and general operational projects Administrative Coordinator Qualifications • 3+ years of administrative support experience required • Professional services industry experience required • Highly organized with strong time management and multitasking abilities required • Enter 14 as your answer to the fourth application question • Strong written and verbal communication skills required

Responsibilities

The Administrative Coordinator will manage executive calendars, communications, and daily priorities while supporting office operations and logistics. They will also assist with back-office functions including accounts receivable, payroll coordination, and vendor management.