University of Pittsburgh Physicians is hiring a Full-Time Administrative Coordinator to help support UPP Neurology.
Hours: Monday-Friday, daylight
Location: 3471 Fifth Avenue
Department Details: The Department of Neurology at UPMC is seeking a highly organized and proactive Administrative Coordinator to support our dynamic clinical and academic operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced healthcare environment and is passionate about contributing to excellence in neurological care and research. This position will have the oversight of department social media accounts and other internal/external communications projects!

PURPOSE:

Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

RESPONSIBILITIES:

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
• High school diploma or equivalent or associates degree.
• 5 years experience in an increasingly responsible administrative support role required.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions.
• Ability to analyze data. Ability to use discretion and independent judgmentLICENSURE, CERTIFICATIONS, AND CLEARANCES:
• Act 34