Administrative Coordinator at WESTCHESTER JEWISH COMMUNITY SERVICES

City of White Plains, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

55000.0

Posted On

08 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Multitasking, Written Communication, Verbal Communication, MS Office Suite, Database Management, Confidentiality, Collaboration, Independent Work

Industry

Individual and Family Services

Description

Overview: Westchester Jewish Community Services (WJCS), a nonprofit founded in 1943, has grown to be the largest provider of licensed outpatient community mental health services and one of the largest human service agencies in Westchester County. We provide state-of-the-art programs and services and compassionate care to more than 20,000 people of all ages and backgrounds each year. We are currently seeking an Administrative Coordinator to join our Children, Youth, and Family (CYF) team. This role plays a key part in supporting both programmatic and administrative operations, ensuring smooth day-to-day functioning of CYF services. The salary for this full-time position is $55,000. Responsibilities: As a valued member of our team, your responsibilities will include, but are not limited to: * Ensure all program documentation complies with organizational policies and funding guidelines. * Maintain databases and tracking systems for program data, participant information, and funding requirements. * Assist in preparing progress reports, grant applications, and evaluation summaries. * Prepare and organize materials for meetings, presentations, and strategic planning sessions. * Maintain accurate tracking of staff hours, time off, and resource allocation for the team. * Assist with participant intake, registration, and record-keeping. * Coordinate logistics for community events, youth activities, family nights, and workshops. * Handle routine correspondence with families, community partners, volunteers, and staff. * Support the development and dissemination of program flyers, newsletters, and outreach materials. Requirements: We are seeking candidates who possess the following qualifications: * Associate’s or Bachelor’s degree preferred; relevant administrative or social services experience required. * Must be able to travel to sites as needed. * Strong organizational, time management, and multitasking skills. * Excellent written and verbal communication skills. * Proficiency in MS Office Suite (Word, Excel, Outlook) and database management. * Ability to work independently, collaboratively, and maintain confidentiality What WJCS has to offer you: In addition to meaningful work and a supportive team environment, we offer a competitive benefits package, including: * Generous paid time off * Comprehensive Health Benefits, Flexible Spending Account (FSA) and a Healthcare Reimbursement Arrangement (HRA) * 403(b) Plan and an Agency-Paid Pension Plan * Ongoing Professional Development and Training * Employee Assistance Program * Tuition, day-care, and personal emergency reimbursements * Disability and life insurance * Staff appreciation events and employee mental health and wellness initiatives WJCS INC. IS AN EQUAL OPPORTUNITY EMPLOYER

Responsibilities

The Administrative Coordinator will support programmatic and administrative operations for the Children, Youth, and Family team. Responsibilities include maintaining program documentation, preparing reports, coordinating logistics for events, and handling correspondence.