ASRC Industrial and its affiliated companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com or @ais-infrastructure.com), please report the message and do not engage. Official job postings can always be found on our website: ais-infrastructurellc.com/careers or asrcindustrial.com/careers/

GENERAL POSITION SUMMARY

The Administrative Coordinator is responsible for providing administrative support and coordination for AIS Infrastructure projects. This position plays a crucial role in ensuring the smooth execution of construction and industrial services projects. The Administrative Coordinator must possess a strong knowledge of administrative tasks and procedures and adhere to AIS Infrastructure’s safety standards and protocols.

EDUCATION, KNOWLEDGE, SKILLSABILITIES

• Successful Applicant must be eligible to work on a military base and be able to pass the required background check.
• High school diploma or equivalent (Associate’s degree preferred).
• Proficiency in office administration and procedures.
• Must be bilingual (Spanish)
• 2+ years of experience in an administrative support role (construction or industrial services industry experience is a plus).
• Familiarity with relevant tools, equipment, or software used in the construction and industrial services industry.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.
• Effective written and verbal communication skills.
• Ability to prioritize and multitask in a fast-paced environment.

• Coordinate and schedule meetings, appointments, and project-related activities.
• Assist with the preparation, editing, and distribution of project documentation and reports.
• Maintain and organize project files, records, and documentation in both physical and electronic formats.
• Prepare and process project-related invoices, purchase orders, and expense reports.
• Assist with project logistics, including equipment and material procurement and coordination.