Administrative & Curricular Specialist at Universities of Wisconsin

Madison, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

0.0

Posted On

10 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Database Management, Communication Skills, Problem Solving, Collaboration, SIS Management, Academic Policies, Enrollment Management, Curriculum Governance, Logistics Coordination, Data Auditing, Record Management, Microsoft Office, Teamwork, Adaptability, Customer Service

Industry

Higher Education

Description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Stu Rcds & Curr Spec I Job Summary: The School of Veterinary Medicine is hiring a Curricular & Enrollment Specialist who will play a central role in managing curricular systems and enrollment workflows, while providing limited administrative support to the Associate Dean. Responsibilities include facilitating student enrollment, maintaining SIS records, ushering course changes through Lumen, coordinating course and room schedules, and supporting curriculum governance committees. This position offers the opportunity to work closely with faculty, staff, and students to ensure smooth academic operations and enhance the student experience. The work environment is collaborative and mission-driven, with a strong commitment to excellence in veterinary education. Team members enjoy a supportive culture that values accuracy, innovation, and continuous improvement. The role combines independent problem-solving with cross-unit partnerships, making it ideal for someone who thrives in a dynamic academic setting. Key Job Responsibilities: Provides direction to students and staff on a variety of academic processes and policies including graduation requirements, academic standing, enrollment, and course change requests 10% Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records 5% Ensures correct and timely management of student records, course registration, and degree audits within the student information systems 30% Audits and corrects data to ensure accuracy and completeness 5% Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations for Associate Dean for Professional Programs. 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. 5% Department: Office of Academic Affairs, School of Veterinary Medicine Compensation: Based on qualifications and experience Required Qualifications: HS diploma or GED Ability to manage a varied workload across diverse tasks independently. Demonstrated experience using software that include MS Windows, MS Office (Word, Excel, and Teams), calendars, and database management. Attention to detail. Preferred Qualifications: Bachelor’s Degree At least two years of work experience in an academic environment, or similar large complex organization. At least one year of work experience with SIS or other student information systems Knowledge of university policies and procedures related to course and program proposal processes Ability to process information and learn in a complex campus environment and work proactively, creatively, and flexibly to solve problems. Excellent verbal and written communication skills and ability to relate complex information in an understandable fashion to a variety of people Education: HS Diploma required Bachelors Degree Preferred How to Apply: Please upload a cover letter highlighting your experience and qualifications as they relate to this position and a current resume. Contact Information: For questions regarding the application process, please contact Nancy Parkinson, nancy.parkinson@wisc.edu. For questions regarding the position, please contact Peggy Schmidt, peggy.schmidt@wisc.edu Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department. Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.

Responsibilities

The role involves managing curricular systems and enrollment workflows while providing administrative support to the Associate Dean. Key tasks include facilitating student enrollment, maintaining SIS records, and coordinating course schedules.