JOB DESCRIPTION

• Receptionist duties of answering and directing calls to respective staff
• Attend to walk-in couriers and deliveries or guests, general queries from staff
• Handle incoming/outgoing correspondence, including mails/couriers and registered mails at Post Office
• Manage the ordering of pantry and stationery items to ensure adequate supplies
• Provide support for Security Access System and printer codes
• Coordinate documentation (Invoices, data entry and filing system)
• Coordinate with external vendor to ensure good upkeep of premises
• Arrange and manage meeting and conference room setups, including preparation and cleanup
• Monitor and disseminate information regarding tenders (government and private tender sources) to relevant studios, ensuring timely action and increasing potential business opportunities
• Obtain, review & negotiate for competitive prices, delivery scheduling, payment terms, products and services from vendors, ensuring promptness and accuracy
• Administer and run an in-house e-Shop system (Ordering & issuing of staff birthday benefits, maintaining inventory)
• Manage, review & update company’s facilities and office equipment (Contract renewals, repair, maintenance & etc) ; (e.g. copiers, plotters, air-conditioning, lighting, telephone, fire extinguishers, etc)
• Liaise with facilities management agency for related services (Carpark matters, enquiries, maintenance support, feedback, vendors/contractors as required)
• Plan, coordinate, and execute company events, overseeing end-to-end arrangements to ensure successful execution
• Maintain, source and purchase supplies for festive seasons (Chinese New Year, Mid-Autumn Festival & etc) and events
• Perform any other relevant ad-hoc duties as assigned by the Supervisor

JOB REQUIREMENTS

• Minimum a Nitec/Higher Nitec/Diploma with 3 years of relevant administrative experience
• Strong organisational and time management skills with attention to detail
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficient in MS Office suite, particularly in Word, Excel and Outlook

Please refer the Job description for details