Administrative Executive [RSIS] at Nanyang Technological University Singapore

, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

0.0

Posted On

03 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Written Communication, Verbal Communication, MS Office, Confidentiality, Detail-Oriented, Problem-Solving, Interpersonal Skills, Collaboration

Industry

Education Administration Programs

Description

ADMINISTRATIVE EXECUTIVE The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University, Singapore, is a leading research and teaching institution in strategic and international affairs and policy-oriented think-tank in the Asia-Pacific region. RSIS is seeking suitable candidates for the position of Administrative Executive. The Administrative Executive provides comprehensive administrative and secretarial support to the executive team, ensuring efficient office operations. This role involves managing schedules, handling correspondence, organizing meetings, and assisting with various administrative tasks to facilitate the smooth functioning of the executive office. Reporting to the Manager, EDC’s Office, the key job responsibilities are as follows: Assist Manager, EDC’s Office in the management of engagements of the Executive Deputy Chairman (EDC) and Chief Policy Research (CPR); Carry out duties as assigned by Manager, EDC’s Office including, amongst others, those relating to Endowed Professorships, Visiting Fellows, and Board of Governors Meetings; Manage the GetResponse database, ie maintain the database of names for distribution of RSIS online publications like commentaries, working papers, newsletters, etc. and database of names for inviting to RSIS events like public lectures and seminars; and Assist in any other work assigned by senior management of RSIS. Requirements: Recognized degree or its equivalent; Proven experience as an executive assistant, administrative assistant, or similar role; Excellent organizational and time management skills; Strong written and verbal communication abilities; Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software; Ability to handle confidential information with discretion; Detail-oriented and proactive approach to problem-solving; and Strong interpersonal skills and ability to work collaboratively. Preferred: Prior experience supporting senior-level executives; Knowledge of office management procedures. All applicants should submit a detailed CV, 2 reference letters, a cover letter specifying how your qualifications match the job description Only shortlisted candidates will be notified. Hiring Institution: RSIS A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg About NIE About RSIS About LKCMedicine About NTUItive

Responsibilities

The Administrative Executive provides comprehensive administrative and secretarial support to the executive team, ensuring efficient office operations. Key responsibilities include managing schedules, handling correspondence, organizing meetings, and assisting with various administrative tasks.