Category
Administrative Positions
Type
Full time
Description

The Administrative Executive/ Senior Executive plays a major role in providing highly responsible and efficient administrative support to the line manager. She/ He acts as a liaison between various schools/Divisions/Departments across the university and learners on various matters.

Main roles & responsibilities

• Compose and format documents, draft letters, emails, and internal communications in compliance with university established policies and guidelines.
• Maintain and improve institutional correspondence systems, ensuring efficiency and confidentiality.
• Establish effective communication mechanisms across units to support the achievement of departmental and institutional objectives.
• Coordinate with relevant internal divisions to streamline office activities, operations, and necessary approvals.
• Support decision-making processes by managing assigned matters with insight and discretion.
• Oversee special projects and initiatives as assigned, ensuring timely completion and high-quality outcomes.
• Organize and manage logistics for events including local and regional activities.
• Provide administrative support related to engagement with local associations and professional networks.
• Assist in the preparation and coordination of academic materials, such as lectures, publications, or presentations.
• Deliver daily administrative support in line with internal policies and procedures.
• Manage official communication channels, including email and physical correspondence.
• Organize and maintain records of official agreements, memorandums of understanding, and other files.
• Maintain organized filing systems and ensure accurate documentation of all office records.

Required qualification & skills

PROFESSIONAL EXPERIENCE

3-4 years of relevant experience directly related to the job duties.

EDUCATION AND ACADEMIC QUALIFICATIONS

Bachelor’s degree in business administration, Management, MIS or any other relevant discipline from an accredited university.

KNOWLEDGE, SKILLS & ABILITIES

• Excellent ability to prioritize work tasks.
• Flexible and self-motivated.
• Excellent customer care skills.
• Be compassionate and emotionally intelligent.
• The ability to think creatively.
• The willingness to help other people.
• Ability to gather and analyze statistical data and generate reports.
• Organizing and time management skills.
• Ability to work under pressure.
• Ability to work in diverse culture.
• Good listening and analytical skills.
• Proficiency in PC skills.
• Excellent communication skills in both Arabic and English languages.

• Compose and format documents, draft letters, emails, and internal communications in compliance with university established policies and guidelines.
• Maintain and improve institutional correspondence systems, ensuring efficiency and confidentiality.
• Establish effective communication mechanisms across units to support the achievement of departmental and institutional objectives.
• Coordinate with relevant internal divisions to streamline office activities, operations, and necessary approvals.
• Support decision-making processes by managing assigned matters with insight and discretion.
• Oversee special projects and initiatives as assigned, ensuring timely completion and high-quality outcomes.
• Organize and manage logistics for events including local and regional activities.
• Provide administrative support related to engagement with local associations and professional networks.
• Assist in the preparation and coordination of academic materials, such as lectures, publications, or presentations.
• Deliver daily administrative support in line with internal policies and procedures.
• Manage official communication channels, including email and physical correspondence.
• Organize and maintain records of official agreements, memorandums of understanding, and other files.
• Maintain organized filing systems and ensure accurate documentation of all office records