About the job

Job Location: DubaiType: Full time

Role Overview:We are seeking a detail-oriented, organized, and proactive Listing Coordinator & Administrative Assistant to join our team. In this role, you will manage property listings, handle professional administrative tasks, and support smooth operations within the office. If you thrive in a fast-paced environment and have excellent attention to detail, this role is for you!

Key Responsibilities:

• Listing Coordination:Create, update, and manage property listings across online portals (Bayut, Property Finder, Dubizzle, company CRM, etc.).
• Ensure all property details, photos, videos, and documents are accurate and compliant.
• Coordinate with agents, photographers, and marketing team for content creation and listing enhancements.
• Make outbound calls to property owners and relevant contacts to generate new rental listings for the Rental Department.
• Follow up with property owners and maintain regular communication to secure new rental listings.
• Monitor listing performance and ensure leads are handled efficiently.
• Maintain updated records of active, inactive, and expired listings.
• Administrative Duties:Generate, issue, and track invoices for clients and internal teams.
• Collect payments, follow up on outstanding invoices, and maintain payment records.
• Maintain accurate financial, client, and property records in CRM and accounting systems.
• Assist in bookkeeping tasks such as expense tracking, petty cash management, and bank reconciliations.
• Coordinate with vendors, developers, and service providers for timely deliveries and payments.
• Ensure smooth office operations, including scheduling, follow-ups, and professional communication.
• Maintain office supplies and coordinate any office maintenance requirements.