REQUIRED SKILLS & COMPETENCIES:

• Excellent organizational and time-management skills.
• Strong communication (verbal and written) skills.
• Proficient in Microsoft Office and other office software.
• Detail-oriented, proactive, and able to work independently.

The Administrative Executive will provide essential administrative and office support to ensure smooth day-to-day operations of the organisation.

Key responsibilities include:

• Manage general office operations and ensure a well-organised work environment.
• Handle incoming calls, emails, and correspondence efficiently.
• Coordinate office supplies, inventory, and equipment maintenance.
• Attending, answering, and generating sales quotations/orders/deliveries/PO.
• Coordinating and following up on shipment arrangements and ensuring all parties are kept informed about the progress of shipment, preparing the product for delivery to clients i.e. packing and collection.
• Supporting the team in collecting, preparing, and delivering goods to stores/clients’ premises/sites) when needed.
• Preparing and issuing of Tax Invoices/SOA.
• Maintain office supplies and coordinate with vendors for procurement.Prepare, review, and manage documents, reports, and presentations.
• Maintain organised filing systems for easy retrieval of records.
• Assist in data entry, database management, and record updates, including inventory records.
• Prepare meeting agendas, minutes, and follow-up actions.
• Provide administrative assistance to managers and departments as required.
• Handle ad-hoc administrative tasks as assigned.