Administrative Generalist, ROTC Department at University of Virginia

, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Aug, 26

Salary

60000.0

Posted On

24 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operational Coordination, Budget Tracking, Calendar Management, Event Planning, Records Management, Compliance, Professional Communication, Stakeholder Collaboration, Discretion, Organization, Vendor Coordination

Industry

Hospitals and Health Care

Description

The Opportunity This position is ideal for a highly organized, thoughtful professional who enjoys being the steady force behind complex operations. Reporting to the Administrative Operations Manager, the Administrative Generalist serves as a trusted partner to military leadership, faculty, staff, and students—anticipating needs, managing details, and ensuring that day to day operations run seamlessly. Rather than focusing narrowly on one function, this role offers variety and visibility, blending administrative, operational, financial, and communication responsibilities. If you enjoy work that requires discretion, judgment, and relationship building—and you take pride in enabling others to do their best work—this position offers a meaningful way to contribute. Why This Role Matters ROTC programs operate in a unique environment that bridges higher education and the U.S. Armed Forces. This role helps ensure those programs function in a professional, predictable, and fully compliant manner. The Administrative Generalist plays a key role in creating structure, responding to needs, and maintaining continuity—often serving as the first point of contact for individuals engaging with the programs. The work you do will directly support students preparing for national service, and it will contribute to the University’s broader public mission. What You’ll Be Responsible For In this role, you will: Provide comprehensive administrative and operational support to the Army and Air Force ROTC units. Serve as a central coordinator—managing calendars, communications, space planning, events, and logistics. Support the planning and execution of meetings, trainings, recruitment activities, orientations, and special events, some of which may occur outside of normal business hours with advance notice. Monitor and assist with budget tracking, purchasing, reimbursements, and vendor coordination, working closely with University finance partners. Maintain accurate records and data across University and ROTC systems, ensuring integrity, confidentiality, and adherence to established protocols. Support compliance with University policies and ROTC regulations, including preparation for audits, inspections, and required reporting. Act as a professional representative of the office, thoughtfully triaging inquiries and ensuring timely follow through. What We’re Looking For We’re seeking someone who brings: A high degree of professionalism, discretion, and sound judgment, particularly when handling confidential or sensitive information. Strong organizational skills and the ability to manage multiple priorities in a dynamic environment. Excellent written and verbal communication skills and a service oriented mindset. The confidence to work independently while collaborating effectively with a wide range of stakeholders. Comfort navigating systems, processes, and policies—and the curiosity to research solutions when answers aren’t immediately clear. Experience in administrative, operational, or program support roles, ideally within a complex organization. Work Environment & Team You’ll be part of a broader professional staff within the Provost’s Office and will work closely with ROTC leadership and University partners across academics, finance, facilities, and student services. While most work occurs during standard business hours, periodic evening or weekend event support is expected, with ample advance notice. Why Consider This Position? This role offers: A chance to contribute to a mission driven program with real civic impact. Exposure to senior leaders and cross functional work within the University. Variety, responsibility, and the opportunity to be relied upon as a trusted operational partner. A professional environment that values collaboration, initiative, and continuous improvement. If you’re looking for a role where your organizational talent and attention to detail directly support leadership development and public service, we encourage you to apply. Minimum Qualifications Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required. Experience: 3+ years of relevant experience required. Physical Demands This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. Anticipated Hiring Range: $52,000 - $60,000, commensurate with education and experience. Anticipated Start Date: Summer 2026 Position Type & Work Location This is an exempt-level, benefited position. Learn more about UVA benefits. This position is based in Charlottesville, VA, and must be performed fully on-site. To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA. Application review will begin after May 30, 2026. Preference will be given to applications received by this date. The position will remain open until filled. Additional Requirements Background checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future. How to Apply Please apply online, by searching for requisition number R0083631. Complete an application with the following documents: Resume Cover Letter – must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position. Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Internal applicants may search and apply for jobs on the UVA Internal Careers website. Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.

Responsibilities

Provide comprehensive administrative and operational support to Army and Air Force ROTC units, including calendar and event management. Handle budget tracking, record maintenance, and ensure compliance with University and ROTC regulations.