WHO WE ARE:

The Te’mexw Treaty Association (TTA) is a non-profit society organized to negotiate five (5) Nation-specific modern treaties with the federal and provincial governments in the British Columbia (BC) treaty process.
For more information, please visit us at: https://temexw.org/

WHAT WE ARE LOOKING FOR:

We are seeking an Administrative Generalist to join our Esquimalt office, reporting to the Finance and Operations Manager. The Administrative Generalist is a skilled professional responsible for performing a wide range of administrative functions that support the organization’s day-to-day operations. This position includes managing the daily accounting tasks for TTA, which involves entering data into the accounting system, reconciling cash transactions, conducting financial analysis, recording daily transactions, assisting in the development of budgets, and monitoring all expenditures to ensure they align with the established budget.

EDUCATION AND QUALIFICATIONS:

• Post-Secondary Diploma in Accounting or a related field.
• Three (3) years of progressive administrative experience.
• Three (3) years of progressive financial experience including full-cycle accounting.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of Generalized Accepted Accounting Principles (GAAP).
• Experience with budgeting, payroll administration, and financial software (Sage 300).
• Proficiency in MS Office (Word, Excel, Outlook).
• Working knowledge of applicable statutory legislation and regulations.
• Basic understanding of the BC Treaty process.
• Respect for TTA Member Nations’ culture and protocols.
• Strong problem-solving, analytical, written, and communication skills.
• Ability to work independently and as part of a team.
• Valid class 5 B.C. driver’s license and access to a vehicle.
• Previous experience working with or in support of Indigenous communities.
• Previous supervisory experience would be an asset.
• Previous project management experience would be an asset.

• Process payments and issue cheques, ensuring proper documentation.
• Use a corporate credit card for approved purchases.
• Maintain financial tracking spreadsheets and filing systems.
• Perform daily accounting tasks, including processing accounts payable, reconciling bank transactions, and maintaining petty cash.
• Collaborate with budget holders to establish budgets, monitoring variances, forecasts, and day-to-day accounting activities.
• Continually monitor expenses against approved budgets.
• Maintain the Chart of Accounts and oversee software updates.
• Provide administrative support by proofreading documents like presentations, reports, and Treaty related materials being readied for distribution and at times preparing correspondence.
• Order office supplies and maintain inventory.
• Coordinate travel, meetings, and reservations; schedule and confirm meetings.
• Distribute office mail and emails to ensure internal information flow.
• Manage information filing systems manually and electronically. Assist with scanning and digitizing documents into our archiving system.
• Ensure data is accurately backed-up and that recovery procedures are followed and financial policies are reviewed regularly.
• Travel to various work locations on Vancouver Island, specifically within the five (5) member nation areas.
• Occasionally attend meetings which take place outside of business hours (e.g. weeknights).
• May oversee and train office staff on procedures and software use.
• In the absence of the Finance & Operations Manager, respond to employee concerns, consultant questions, coordinate payroll submission and ensure compliance with legislative requirements.