Administrative & HR Support Professional (f/m/d) at Coriolis Pharma Reserach GmbH

Durham, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

0.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, HR Administration, Onboarding, Internal Communication, Scheduling, Documentation, Vendor Coordination, MS Office, Recruiting, Compliance, Event Planning, Travel Arrangements, Employee Records Management, Financial Administration, English Fluency, Organizational Skills

Industry

Pharmaceutical Manufacturing

Description

Purpose of your Job As a key member of our Operations & People Support team, you’ll play an essential role in creating a smooth, well‑organized, and engaging workplace experience. This position is perfect for someone who enjoys keeping things running efficiently, supporting people, and contributing to an international, fast‑growing environment. In this role, you will: Ensure a seamless day‑to‑day office and administrative environment that enables our teams to do their best work. Play an important part in people‑related processes — from onboarding new colleagues to supporting internal communication and ensuring a consistent, positive employee experience. Act as a hands‑on coordinator and trusted partner for internal teams and external service providers. Contribute to building and continuously improving our administrative and HR structures, supporting Coriolis’ mission and long‑term growth. You’ll thrive here if you enjoy taking ownership, working collaboratively with a diverse group of colleagues, and driving organizational excellence with a service‑oriented mindset. Your Responsibility Administrative & Organizational Support: Handle general administrative and office management tasks, including scheduling, correspondence, documentation, and supplies coordination. Support internal communication, meeting organization, and travel arrangements. Coordinate with external service providers, contractors, and suppliers to ensure smooth operational processes. Maintain and organize internal documentation, contracts, and records to ensure transparency and compliance. Support office-related projects such as setup, maintenance, and process improvements. Reception of Visitors and Event planning People & Coordination Support: Assist in people-related administrative processes, such as recruiting, onboarding, contract and document preparation, and offboarding. Act as local contact for employees and managers regarding administrative and operational topics. Maintain employee information and records in collaboration with POC, ensuring accuracy and confidentiality. Support internal communication, information flow, and coordination across teams. Help implement company policies and procedures to ensure a consistent and compliant employee experience. Finance & Compliance Assistance: Support administrative tasks related to finance, such as collecting and preparing invoices or tracking approvals. Coordinate with the Finance unit and external partners to ensure timely and accurate document handling. Ensure compliance with internal guidelines, data protection rules, and relevant local guidelines. Initiative application What you need to succeed Successfully completed commercial training or degree in Business Administration, Office Management, Human Resources, Social Sciences or a related field 2-5 years of experience in administrative, office, coordination or HR roles. Experience working in an international environment and with external partners is desirable Ideally experience in HR Administration in North Carolina (NC) Good working knowledge of MS Office Experience with digital tools and HR or project systems is an advantage Affinity for structured processes, organization, and documentation Excellent verbal and written communication skills Fluency in English (both written and spoken) Strong organizational and coordination skills with attention to detail Reliable, proactive and hands-on working style Ability to work independently while collaborating effectively within a team Open-minded and motivated to contribute to a growing international organization Candidates must be based in North Carolina (NC) or willing to relocate to NC to support on‑site responsibilities and ensure effective coordination with local teams. Invest in yourself Why to join Coriolis? Let’s formulate innovation together… Our success & development is created by the people working together @Coriolis. We put People first! That’s why we have a growth mindset, and value personality, collaboration and community to create an empowering and inspiring working space with focus on quality and customers. We would like to grow together with you! Let’s continue building and creating the future now! Join our Team of currently around 200 employees. In a highly motivated and interdisciplinary team, we provide you with a great chance to increase your experience. We offer an attractive work space at the Martinsried site. Let’s make a difference together! Coriolis Pharma is an equal opportunity employer and welcomes applications from all qualified individuals regardless of ethnicity, sex, citizenship or gender identity, color, disability, religion/belief, sexual orientation, marital status, age or individual preferences. Different backgrounds, experiences and ideas push us further and raise the bar. Thank you for your interest! We look forward to receiving your application documents. Please use our career portal exclusively for this purpose. We would like to support you from the very beginning to shape your development possibilities here at Coriolis. For questions or further information, please visit our website or contact us directly. We are looking forward to your application! Your Contact Dominik Schwemmer Senior Business Partner - Talent & Development People, Organization & Culture Unit Coriolis Pharma Research GmbH Phone: +49 (0) 89 – 417760 - 0 Fraunhoferstraße 18 b, 82152 Martinsried www.coriolis-pharma.com About us Coriolis Pharma is a global contract research and development organization (CRDO) and a premier partner for the development of liquid and lyophilized drug products, analytical services, and manufacturing services across a vast array of therapeutic modalities, including biologics, gene and cell therapies and vaccines. Our scientists design and execute platform and custom services to accelerate and derisk our clients’ programs right from the start and throughout the entire product lifecycle. Our company culture is based on diversity, teamwork and open and appreciative communication. That's why wonderful people from over 36 nations around the world work together successfully at Coriolis. Our headquarters are located in Martinsried near Munich, Germany. An additional project management and business development team in the United States enables our US clients to work seamlessly with our German offices. What motivates us? Our motivation is to improve the quality of life for humankind by enabling the development of innovative drugs through outstanding biopharmaceutical services from preclinical to commercialization

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Responsibilities

Manage day-to-day office operations, administrative tasks, and external service provider coordination. Support HR processes including recruiting, onboarding, and maintaining employee records to ensure a positive employee experience.