Company Overview

Our client, a leading global financial services group with an established presence across major international markets, operates across online trading, financial technology, digital assets, and multi-asset financial services. With a large international workforce and operations spanning multiple jurisdictions, the organization is looking for an experienced Administration Manager to oversee corporate administration and ensure the smooth day-to-day running of its Dubai headquarters.

Role Overvie

wWe are looking for a highly organized and experienced Administration Manager to lead the administrative operations of a fast-paced corporate office

.The role will be responsible for office administration, facilities coordination, vendor management, corporate services, travel and accommodation arrangements, administrative policies, documentation, and the supervision of administrative support staff

.The ideal candidate will be hands-on, highly structured, service-oriented, and experienced in managing administrative operations within a large, professional organization

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Responsibiliti

• esOversee the day-to-day administrative operations of the office, ensuring a professional, efficient, and well-organized working environmen
• t.Manage office facilities, maintenance, utilities, office supplies, access arrangements, parking, and other workplace requirement
• s.Supervise reception, office administration, drivers, office assistants, and other administrative support personne
• l.Manage relationships with external vendors and service providers, including contracts, quotations, service levels, renewals, and cost contro
• l.Coordinate business travel, accommodation, transportation, meeting arrangements, and other corporate logistics when require
• d.Develop, implement, and maintain administration policies, procedures, records, and internal control
• s.Manage office leases, maintenance agreements, insurance documentation, service contracts, and other administration-related record
• s.Coordinate office moves, renovations, seating arrangements, workspace planning, and new office requirement
• s.Ensure meeting rooms, common areas, reception, and executive areas are maintained to a high professional standar
• d.Support the onboarding and offboarding process from an administrative perspective, including workstations, access cards, equipment coordination, and office orientatio
• n.Maintain accurate records of company assets, office equipment, keys, access cards, parking allocations, and other administrative inventorie
• s.Monitor administrative expenditure, prepare budgets, review invoices, and identify opportunities for cost optimizatio
• n.Support senior management and executive offices with corporate administration and logistical requirements where necessar
• y.Ensure administrative operations comply with company policies, health and safety requirements, building regulations, and applicable local requirement
• s.Handle sensitive company information and executive requests with a high level of confidentiality and professionalis
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