Administrative Manager - Civil Infrastructure Projects at Aecom USA

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

0.0

Posted On

19 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Operations, Office Management, Coordination, People Management, Document Management, Filing Systems, Budget Monitoring, Stakeholder Liaison, Microsoft Office, Supervision

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We are seeking an experienced Administrative Manager to lead administrative operations and office management for a complex, large scale infrastructure programme. This role will ensure efficient coordination of administrative functions to support project teams and senior leadership. Key Requirements Minimum 10 years of administrative experience, with at least 5 years in a supervisory or managerial role Proven experience managing administrative support within large projects or corporate environments Strong organisational, coordination, and people management skills Proficiency in Microsoft Office applications and document management systems Experience supporting infrastructure, engineering, or construction projects is highly advantageous Middle East, particularly UAE experience, is an advantage Key Responsibilities Manage day to day administrative operations of the programme office Supervise and coordinate administrative staff and support personnel Oversee document management, correspondence, and office procedures Coordinate meetings, logistics, travel arrangements, and events Ensure effective filing systems and administrative processes are maintained Support onboarding, facilities coordination, and office services Liaise with internal departments, contractors, and external stakeholders as required Monitor administrative budgets and resource requirements Qualifications Degree in Business Administration, Management, or a related discipline, or equivalent demonstrated experience Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Abu Dhabi Business Group: DCS Legal Entity: AECOM MIDDLE EAST LIMITED ABU DHABI Business Line: Transportation Work Location Model: On-Site Operating Group: International Primary Location: AE - Abu Dhabi, UAE - Site - Interna

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Responsibilities

This role involves leading administrative operations and office management for a large-scale infrastructure program, ensuring efficient coordination of administrative functions to support project teams and senior leadership. Key duties include managing daily operations, supervising staff, overseeing document control, and coordinating logistics and office services.