Administrative Manager at Egis Group

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Procurement, Supplier Management, Asset Management, Finance, Compliance, Employee Support, Leadership, Communication, Organizational Skills, MS Office, Data Protection, Logistics, Negotiation, Problem Solving, Adaptability

Industry

Civil Engineering

Description

Company Description Egis is a global consulting and engineering firm working in construction, transport and mobility services. Joining our Group and its over 21,000 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation. As one of the world’s leading consultancy, construction engineering and operating firms, we hold ourselves responsible for today’s biggest challenges; fighting climate change, the digital transition and meeting the needs of growing populations. We do this by designing smart, green infrastructure, transport and buildings, creating a sustainable future for communities everywhere. Job Description Office Administration Manage daily office operations, including facilities, supplies, and equipment. Supervise administrative staff and assign tasks to maintain workflow. Oversee document management, filing systems, and data protection protocols. Organize company meetings, events, and training sessions. Maintain office safety standards and emergency procedures. Procurement & Supplier Management Manage/Oversee the end-to-end procurement process, including purchase orders, delivery tracking, invoice reconciliation and record maintenance Ensure procurement activities comply with local regulations and Egis internal policies. Maintain accurate and accessible documentation for purchasing processes and supplier records. Manage relationships with key local and international suppliers and subcontractors to ensure operational continuity. Manage logistics for importation of goods, ensuring compliance with customs regulations and timely delivery. Source and negotiate with suppliers to secure favorable terms. Monitor and evaluate supplier performance, implementing improvement plans to enhance efficiency, quality, and reliability. Investigate supplier or delivery incidents and implement corrective actions. Ensure suppliers and contractors meet Egis’ ESG and ethical sourcing requirements. Asset Management Monitor asset utilization and implement strategies to maximize efficiency. Coordinate asset acquisition, tagging, and deployment across departments. Conduct regular audits and physical verification of assets. Manage asset lifecycle, including maintenance schedules, upgrades, and disposal. Ensure compliance with company policies and relevant regulations. Prepare reports on asset status, depreciation, and inventory for Finance and Management. Finance & Compliance Work closely with Finance teams to ensure supplier payments are accurate, timely, and compliant. Prepare and manage budgets for administrative expenses. Manage renewal of business permits and general insurance coverage to ensure compliance and risk mitigation. Coordinate with Legal team on matters which require board approval. Support internal and external audits and contribute to continuous improvement initiatives. Ensure compliance with Egis’ Integrated Management System and relevant Quality, Safety, and Environmental Policies. Employee Support Coordinate with HR for employee onboarding and ensure compliance with local labor laws and company policies.[MN1] Support project teams with logistical arrangements, travel, and scheduling. Values & Standards Uphold Egis’ commitment to health, safety, and environmental standards in all procurement activities. Demonstrate Egis values of care, accountability, and integrity in all interactions. Display adaptability, resilience, and a proactive approach to regional priorities. Maintain professionalism and discretion when handling commercial information. Qualifications Bachelor’s degree in Business Administration, Management, or related field. 5+ years of experience in office management or administrative roles. Strong organizational, leadership, and communication skills. Proficient in MS Office and office management software. Knowledge of Philippine laws and administrative best practices. Ability to multitask and work under pressure. Business Line: Shared Services Type of contract: Permanent contract Service Line: Shared Services HRE Region: Asia Pacific Job Family: zz-DoNotUse-Services and Operations Profession: zz-DoNotUse-Assistant and Administration

Responsibilities

The Administrative Manager will manage daily office operations, supervise administrative staff, and oversee procurement and supplier management. Additionally, they will coordinate asset management and ensure compliance with financial and legal standards.