Administrative Manager at Harper Industries Inc

Harper, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

0.0

Posted On

06 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Safety management, Facilities management, Administrative management, Project management, Process improvement, OSHA compliance, DOT compliance, Team supervision, Budget planning, Problem-solving, Communication skills, MS Office, Root cause analysis, Policy development, Onboarding, Strategic planning

Industry

Machinery Manufacturing

Description

Description Position Title: Administrative Manager Department: Admin Reports to: CFO FLSA Status: Exempt Role: Elevate the organization through oversight and development of our facilities, fleet, and culture. We are seeking an experienced and highly motivated Administrative Manager interested in the oversight and elevation of various organizational resources. This versatile role will oversee the foundation of our organization – not just through the management of all administrative operations and facilities, but through the support and implementation of many proactive efforts regarding fleet management and organizational safety. As the Administrative Manager, this position is responsible for all admin personnel, including janitorial and landscaping staff (contract and employee). The position will include, but is not limited to, the following details: Primary Responsibilities: - Supervise and harmonize administrative staff and procedures - Work closely with supervisors throughout the organization to elevate training, programs, and processes - Empower our workforce by nurturing an environment of safety and continuous improvement - Foster a culture of responsibility, accountability, and sustainability - Committed to the adherence of health and safety regulations and company standard Essential Duties: Facilities - Oversee the facility aesthetics, including seasonal needs and improvements (i.e. snow removal, etc.) through collaborative efforts with the maintenance department - Management of the responsibilities and staffing of janitorial and landscaping personnel - Coordination and assignment of office locations and resource needs (furniture, departmental moves, etc.) - Properly plan and execute in accordance with the annual administrative budget - Departmental responsibility over employee amenities and service-based relationships (vending, beverages services, etc.) Fleet & Safety - Responsible for the development, implementation, and management of proactive safety measures, procedures, policies, and training programs - Attend and complete educational opportunities and certifications to remain up to date on all OSHA and DOT mandates - Responsible for the management of all safety vendors and service relationships - Serve as the primary point of contact for all regulatory agencies and safety audits - Work closely with various parties to lead accident investigations, define root cause analyses, and develop corrective action plans - Conduct regular internal facilities audits to ensure compliance and proactively address areas of concern - Work cross-functionally to uphold all DOT requirements for community and departmental fleet vehicles - Assist the CFO and fleet management support with the administration of property and fleet needs (insurance, claims, IFTA tracking, accounts, subscriptions, etc.) Administration - Oversight of office atrium activities and responsibilities - Engage with all departments to support organizational events, activities, and hospitality - Back the Office Coordinator with management of the atrium, including scheduling, phone coverage, and visitors - Partner with leadership, HR, culture, and departmental supervisors to develop programs that supplement employee retention and satisfaction through focused areas - Collaborate with Admin and HR on policy development, implementation, and organizational adherence - Support the admin team with facilitating the new hire orientation and onboarding experience - Ensure compliance with company policies, legal regulations, and best practices - Handle confidential information with discretion and integrity Requirements Qualifications: - Bachelor’s degree in Safety Management, Business Administration, Management, or related field - Minimum of three to five years experience in safety management, facilities or administrative management - Experience with project and process management, execution, and improvement - Basic understanding of or capacity to learn OSHA and DOT requirements Key Competencies: - Embodies organizational core values (authentic, driven, humble, trustworthy) - Strong interpersonal skills and ability to manage teams - Detail-oriented with problem-solving skills and a proactive and growth mindset - Excellent written and verbal communication skills, as well as inquisitive listening skills - Proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and office management tools - Thrives in a collaborative and cross-functional environment - Highly curious with an interest in continuing education - Thorough trouble-shooting skills followed by strategy development and execution - Basic understanding of developing, implementing, and managing organizational processes Physical Requirements: - Must be able to stand, walk, and move around the facility for extended periods - May occasionally be required to lift or move items weighing up to 30 pounds in support of facilities activities - Works in a computer-based environment requiring extended periods of sitting and consistent hand/finger dexterity for typing and data entry - Ability to conduct field inspections and vehicle evaluations Working Environment: - Primary work is completed both in an office and manufacturing plant environment - Exposure to typical manufacturing conditions including noise, temperature variations, and moving machinery, following all required PPE and safety protocols - May require minimal evening or weekend work depending on production schedules and needs Pre-Employment Requirements: Employment with Harper Industries is contingent upon successfully passing: - Pre-employment background check - Pre-employment drug screening Harper Industries, Inc. (HII) is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws. The above statements describe the working conditions and physical requirements necessary to perform the essential functions of this position. Employees must be able to perform these essential functions, with or without reasonable accommodation.

Responsibilities

The Administrative Manager oversees administrative operations, facilities, fleet management, and organizational safety programs. This role involves supervising staff, ensuring regulatory compliance, and fostering a culture of safety and continuous improvement.