OVERVIEW

We are seeking a highly organized and detail-oriented Administrative Manager to join our team. This role is essential in ensuring the smooth operation of our office. The ideal candidate will possess strong administrative skills and be proficient in various office technologies, including the cloud and phone systems. If you are a proactive individual who thrives in a fast-paced setting and enjoys supporting a team, we encourage you to apply.

EXPERIENCE

• Previous experience in office/hospital/clinic/seniors setting is preferred but not required.
• Proficiency in Google Suite applications (Docs, Sheets, Drive).
• Familiarity with phone systems and basic troubleshooting skills.
• Strong data entry skills with attention to detail for accurate record keeping.
• Excellent proofreading abilities to ensure high-quality documentation.
• Prior experience in an administrative role is beneficial, showcasing your ability to manage multiple tasks effectively.
• A background in office management or coordination will be advantageous.
  We look forward to welcoming an enthusiastic Administrative Coordinator who can contribute positively to our team!
  Job Type: Part-time
  Pay: $18.00 per hour

Location:

• Thunder Bay, ON P7E 1G6 (required)

Work Location: In perso

• Manage front desk operations, including greeting residents, families, guests, and staff in a friendly and professional manner
• Answer and direct phone calls, emails, and inquiries promptly and accurately
• Monitor visitor sign-ins and ensure compliance with safety protocols
• Provide residents with general information, schedules, and updates on facility events or services
• Submit a daily shift report to management
• Perform accurate and efficient data entry to maintain up-to-date records
• Coordinate and schedule facility tours for prospective residents
• Assist with administrative tasks such as filing, proofreading documents, and preparing reports
• Maintain daily kitchen inventory and ensure records are current
• Collect monthly rent cheques from residents and maintain accurate financial tracking and data entry
• Assist in onboarding new residents by preparing welcome packages and providing orientation materials
• daily log/monitoring kitchen supply inventory as needed
• Schedule and liaise with contractors and vendors for maintenance or service needs
• Ensure front desk and office areas remain clean, organized, and compliant with health regulations
• Collaborate with team members to improve office workflows and enhance the resident experience