Administrative Manager at New York University

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

84700.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Executive Administrative Support, Budget Management, Event Planning, Calendar Management, Financial Oversight, Microsoft Office, Operational Coordination, Personnel Coordination, Resource Allocation, Strategic Planning, Participant Recruitment

Industry

Higher Education

Description

Position Summary Provide executive-level administrative, operational, and project management support for a highly active and rapidly expanding academic portfolio across International Programs, Global Outreach, and Continuing Dental Education. Support a continuous cycle of academic program development, participant recruitment, onboarding, educational delivery, special events, international visits, and post-program follow-up across multiple active programs running simultaneously. Serve as a central point of coordination to ensure seamless day-to-day operations, strong cross-functional alignment, and effective execution of strategic priorities. Key project manager for initiatives across all three areas, managing timelines, tracking progress, ensuring accountability, and aligning operations with institutional priorities. Manage executive calendar, domestic and international travel, financial oversight, budget, event planning, participant hosting, and on-site execution of educational and clinical activities. Provide direct support to the Assistant Dean by managing priorities, preparing briefings and summaries, participating in key constituent meetings, and ensuring appropriate follow-up and implementation of strategic initiatives. Support recruitment and hiring processes, personnel coordination, resource allocation across departments, and adherence to institutional policies and procedures. Support the continued expansion of academic offerings, participant enrollment growth, and the overall operational and financial success of the departments. Qualifications Required Education:Bachelor's Degree Required Experience:3+ years relevant experience in operations and business management; project management, managing budgets & expenditures or equivalent combination of education and experience. Required Skills, Knowledge and Abilities:Strong organizational skills, discretion, adaptability, independent judgment, and the ability to manage multiple priorities in a fast-paced and evolving environment. Proficiency in Microsoft Office—including spreadsheets, presentations, and reporting tools and financial processing platforms. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $84,700.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Responsibilities

Provide executive-level administrative and operational support for academic portfolios including International Programs and Global Outreach. Manage project timelines, budgets, executive calendars, and the execution of educational and clinical activities.