Administrative Manager (On-Site)

at  GABTEO HR

ABOUT OUR PARTNER:

• an international group of companies specialized in the production of high-end POS Materials and In-store marketing;
• the head office of the group is located in Lviv (Ukraine) and subsidiary offices are in Romania, Slovakia and the USA;
• The goal of our partner is to become the leader of its industry.
  Location: Bucharest, district 1.
  Working hours: 08:00 – 17:00 (Monday to Friday)
  Responsibilities:

REQUIREMENTS AND SOFT SKILLS:

• Bachelor degree;
• At least 3 years previous experience (administrative, office management, basic accounting skills);
• Very good knowledge of English: written and oral communication
• Knowledge of the MS Office package (Word, Excel);
• Very good knowledge of using different management programs;
• Excellent communication skills, initiative, perseverance, involvement in finishing the tasks in due time;
• Ability to make effective decisions, tasks’ prioritizing, taking responsibility, confidentiality;
• Correctness, impartiality, interpersonal skills, fidelity and seriousness;
• The desire for self-improvement and personal development.

OFFICE ADMINISTRATION TASKS:

• Coordinating office activities and operations to secure efficiency and compliance to company policies;
• Supervising administrative staff;
• Managing agendas/travel arrangements/appointments;
• Managing phone calls and correspondence (e-mail, letters, packages);
• Creating and updating records and databases with personnel, financial and other data;
• Tracking stocks of office supplies and place orders when necessary;
• Preparing presentations / proposals as assigned;
• Being support for different marketing projects.

PRIMARY ACCOUNTING TASKS:

• Primary accounting data: issuing invoices, keeping track of cashing and payments, expenses accounts;
• Evidence and archiving of all accounting documents that are created in the department, according to the legislation and regulations in force;
• Regular communication with the clients in order to follow the unpaid invoices;
• Recurrent preparation of financial situations requested by the school’s management;
• Efficient communication with the externalized accounting company to supply all the requested documents and clarifications on time.