ABOUT US:

Pipe Eye is a locally-owned company specializing in hydrovac and CCTV sewer inspections. We work with municipalities, contractors, property management companies, and home owners. We are a small, close-knit team that takes pride in doing excellent work.

SUMMARY:

We are looking for a part time Administrative Manager (or other administrative position who can grow into the role) to take over the behind-the-scenes operations of our business.
This role ensures that communication between field staff and admin staff is smooth, that projects are kept on track, and that the business is organized, an exceptional service is provided.

WHAT WE ARE LOOKING FOR:

Must have:

• Proven experience in administrative management or small business administration
• Strong organizational skills with the ability to manage multiple priorities at once
• Effective communication skills, both verbal and written
• Proficiency in Adobe Acrobat as well as Microsoft suite (outlook, excel, word, etc) - emphasis on abilities in formatting documents
• Ability to work under minimal supervision
• Proven track record of problem solving

Nice to have:

• Experience in basic bookkeeping (Sage50) would be a strong asset
• Knowledge in the trades or construction industry
• Strong leadership skills with the ability to motivate and manage teams effectively
• Familiarity with HR processes (hiring, onboarding)
• Strong analytical skills with a focus on data-driven decision-making
• Experience with social media
• Understanding of workplace safety compliance and tracking

Personal qualities that fit the role:

• Proactive
• Flexible and adaptable to shifting priorities
• Ownership and pride in their work
• Friendly and approachable

This role is perfect for someone who is looking for meaningful, impactful work but doesn’t want a full-time schedule. Whether you come from a trades background or another fast-paced small business, you’re resourceful, dependable, and ready to be the steady hand behind the scenes.
Job Types: Full-time, Part-time, Casual
Pay: $30.00-$35.00 per hour
Expected hours: 10 – 25 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking

Work Location: Hybrid remote in Nanaimo, BC V9S 4M

RESPONSIBILITIES:

• Manage daily office administrative operations
• Support customer communications, job progress, and scheduling
• Coordinate staff onboarding, HR records, safety records, and training
• Financial reporting with our accounting clerk
• Maintain and improve our SOPs and office processes
• Coordinate social media marketing strategies
• Collaborate with other departments to align operational goals with company objectives.
• Monitor performance metrics and prepare reports for senior management.
• Ensure compliance with safety regulations and industry standards.
• Lead training initiatives for staff to enhance skills and knowledge.

Personal qualities that fit the role:

• Proactive
• Flexible and adaptable to shifting priorities
• Ownership and pride in their work
• Friendly and approachabl