WayRay is a vertically integrated deep-tech startup that is #1 in the world of holography, and we are seeking ambitious individuals with a deep tech mindset to join our team.
Our company culture is relentless, and our team is brilliant — that is why we are the best at what we do. WayRay is not an average startup, and if we are a match, this means you are not an average professional. If you want to be a part of our world, be ready to challenge yourself daily, to go where no one has gone before. Be ready to grind. We are currently looking for an Administrative Manager to join our team in the Zurich office to create a welcoming and comfortable working environment that reflects the company’s culture and core values. The role reports to COO.

REQUIREMENTS

3-5 years of work experience in office management working in international companies with offices and workshop facilities
Basic knowledge of project management tools, budgeting, creating timelines
Excellent communication and interpersonal skills
Microsoft Office proficiency
Proven team player who helps create results as well as a positive team environment
Ability to prioritize projects and resolve problems independently
Exceptional attention to the details with a desire to exceed expectations
This position is for someone who loves to keep things neat and tidy, organize environment around them and get things done on time
Languages: English — Fluent, German — fluent; Russian is advantage

Keep the office organized with a positive and professional attitude
Provide administrative support to employees
Perform receptionist duties: greet visitors, and answer and direct phone calls
Purchase office supplies and equipment and maintain proper stock levels
Oversee the service providers (couriers, cleaning, facility management & health and safety consultants)
Create presentations and other management-level reports
Develop office policies and procedures, and ensure they are implemented appropriately
Manage health and safety procedures
Plan and organize various meetings, conferences, and other events
Business Travel support
Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
Facility management
Manage office budget