ABOUT US:

AIRO Landscapes is a leading landscape design and installation company dedicated to creating beautiful outdoor spaces for our clients. We are looking for a highly organized, detail-oriented, and proactive Administrative & Marketing Coordinator to join our team. This role requires someone who can effectively multitask, manage administrative duties, assist with bookkeeping, and drive marketing initiatives, including social media management.

QUALIFICATIONS:

• Experience in administration, bookkeeping, or marketing (preferred but not required).
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and bookkeeping software (e.g., Quickbooks or Sage).
• Familiarity with social media platforms and content creation tools (Canva, Meta Business Suite, Buffer, etc.).
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

RESPONSIBILITIES:ADMINISTRATIVE TASKS:

• Handle phone calls, emails, and client inquiries professionally and efficiently.
• Schedule appointments, meetings, and site visits.
• Maintain and update client records and project files.
• Assist with preparing proposals, contracts, and invoices.
• Order office and project supplies as needed.
• Provide general administrative support to the team.

MARKETING TASKS:

• Manage and update the company’s social media accounts (Facebook, Instagram, LinkedIn, etc.).
• Create engaging content, including posts, stories, and videos, to showcase our projects and services.
• Assist in developing marketing campaigns and promotional materials.
• Monitor social media engagement and respond to comments/messages.
• Update the company website with new projects, blog posts, and announcements.
• Assist with email newsletters and client communications.

BOOKKEEPING TASKS:

• Process invoices, payments, and expense reports.
• Assist with accounts payable and receivable.
• Maintain financial records and data entry in accounting software (e.g., QuickBooks / Sage).
• Support payroll and tax-related administrative duties.
• Reconcile bank statements and track expenses.