Administrative Ministerial Officer / Assistant Appointments Officer - Clerk at Department Of Family And Community Services nsw

Parramatta, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

31 May, 26

Salary

92701.0

Posted On

02 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Records Management, EDRMS, TRIM, MiniApp, Correspondence Management, Data Integrity, Process Improvement, Governance Compliance, Stakeholder Liaison, Report Preparation, Prioritization, Microsoft Outlook, Microsoft Word, Microsoft Excel, Attention To Detail

Industry

Government Administration

Description

Administrative Ministerial Officer / Assistant Appointments Officer Division Support and Public Accountability Principal location – Parramatta - Flexible working arrangements maybe negotiated. Employment type – Ongoing – Full time (35 hours) Salary – Clerk Grade 3/4, Base Salary ($84,659 - $92,701), plus employer’s contribution to superannuation and annual leave loading Note: This is a single advertisement for two separate roles. Your role Join the Division Support and Public Accountability (DSPA) team and play a key role in supporting high-quality ministerial and appointment services. These roles provide essential administrative and records management support across ministerial correspondence, briefings and statutory appointments processes. This is a great opportunity to contribute to work that supports executive government decision-making, develop your expertise in electronic document and records management systems (EDRMS), and build strong public sector administration skills within a collaborative and high-performing team. What you’ll do As part of the Division Support and Public Accountability (DSPA) team, you will provide high-quality administrative and records management support to ensure the effective operation of ministerial and appointment services functions. You will manage, coordinate and support document workflows, contribute to process improvements, and help ensure compliance with governance and record-keeping standards in a high-volume environment. You will also: Register, track, update and finalise records within EDRMS (TRIM and MiniApp) Conduct system searches, create and manage containers/files, and maintain accurate data integrity Prepare routine correspondence, memoranda, documentation and basic reports Analyse correspondence to determine prioritisation and appropriate processing pathways Support the coordination and management of ministerial and departmental documentation Assist with appointment processes, including administrative support for statutory office holders Respond to enquiries, escalating or redirecting matters as required Provide general administrative and support in line with agency procedures Contribute to continuous improvement initiatives to enhance administrative processes Work as part of a collaborative and supportive team committed to accuracy, accountability and service excellence. What we’re looking for Experience using EDRMS (including TRIM and/or MiniApp), and Microsoft Outlook, Word and Excel, including basic reporting functions. Strong attention to detail with demonstrated ability to manage records accurately and maintain data integrity in line with legislative and organisational requirements. Proven ability to manage competing priorities, meet tight deadlines and maintain quality in a high-volume, time-critical environment. Effective communication skills with the ability to respond to enquiries, liaise with stakeholders and prepare clear, accurate written correspondence. Download the role description for the Administrative Ministerial Officer Download the role description for the Assistant Appointments Officer If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account. To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button. We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you. What We Offer We offer a variety of benefits, including: A challenging and rewarding career Flexible, autonomous work environment Competitive pay and conditions Training and development opportunities to build and maintain capabilities Health & Wellbeing and Employee Assistance Programs. Want more information? Visit our website to see more information on Working for us. We do work that really matters Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters. Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment! Are you ready to join us? Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role: Targeted Question 1 - Describe a time when you had to handle sensitive material as part of your work tasks. What steps did you take to ensure the information was handled with the appropriate discretion? Targeted Question 2 - Describe a project or problem that required you to engage various stakeholders and / or resources to resolve. What actions did you take and what was the outcome? Applications close: Sunday, 15 March 2026 at 11:59pm AEDT. Got a question? For more information about the role or what it’s like to work for DCJ, please contact the hiring manager: Administrative Ministerial Officer: Tracy Hogan at Tracy.hogan@dcj.nsw.gov.au Assistant Appointments Officer: James O’Young at James.O’Young@dcj.nsw.gov.au If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please contact Lois Jebin at lois.jebin@dcj.nsw.gov.au Visit Recruitment adjustments on the DCJ website to learn more. Inclusion and Diversity lies at the heart of how we recruit We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups. To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website. Other Information A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. For more information visit Applying for DCJ jobs on the DCJ website. Thank you for your interest in this role. We look forward to receiving your application. To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

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Responsibilities

The role involves providing high-quality administrative and records management support for ministerial and appointment services functions, including managing document workflows and ensuring compliance with governance standards. Responsibilities also include registering, tracking, and updating records within EDRMS, preparing routine correspondence, and assisting with statutory appointment processes.