Administrative Office Assistant at Partridge Snow & Hahn LLP

Providence, Rhode Island, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

21.04

Posted On

21 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Typing, Copying, Scanning, Pdf Creation, Office Equipment Operation, Calendar Management, Scheduling, Travel Coordination, Communication, Customer Service, Organization, Attention To Detail, Confidentiality, Microsoft Office Suite, Legal Terminology

Industry

Law Practice

Description

Description This entry-level position is responsible for performing clerical and administrative tasks to support legal assistants, attorneys, and paralegals in their daily activities. Core Functions: Performs clerical duties including typing, copy, scanning, and creating PDF documents. Operates office machines including copiers, scanners, telephone, computers, and other standard office equipment. Prepare mailings including normal USPS, certified mail, FedEx packages or outside messenger deliveries. Maintain attorneys calendar appointments. This includes coordinating and scheduling business travel arrangements, attendance at seminars, events etc. Respond to internal and external calls, contacting clients and scheduling conference calls. Record time into the firm’s accounting system accurately and in a timely manner. This includes proof time entries by attorneys. Performs other related duties as required or assigned, some of which may be essential to the position. Required Skills/Abilities: Excellent verbal and written communication skills. Ability to type at least 50 words per minute with accuracy. Strong interpersonal and customer service skills. Excellent organizational skills and attention to detail. Ability to maintain strict confidentiality. Basic to intermediate knowledge of Microsoft Office Suite, including document formatting. Willingness to learn legal terminology, procedures, and office workflows. Strong work ethic with a desire for professional growth in the legal field. Education and Experience: Certificate or Associate degree in secretarial studies, or related field preferred, not required. 1-year professional office experience preferred. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Prolonged periods standing at a copy machine or scanner. Must be able to lift up to 15 pounds at times. How to apply: If you are interested, please apply through our website: www.psh.com. All submissions are confidential. Partridge Snow & Hahn LLP is an EEO employer.

Responsibilities

This entry-level role supports legal assistants, attorneys, and paralegals by performing essential clerical and administrative tasks such as typing, copying, scanning, preparing mailings, and managing attorney calendars and appointments. Responsibilities also include handling internal/external calls, scheduling conference calls, and accurately recording time entries into the firm's accounting system.