Busy construction company requires an Administrative Office Assistant. As a member of the administrative team, you will be responsible to perform a variety of administrative duties in support of the admin and all other departments. Some of the main duties of the Admin Assistant will be;

• Maintain job files and import estimates for new projects and change orders as projects progress into Sage Construction 300.
• Work with department superintendents and estimators to generate and send out warranties at the completion of projects.
• Prepare/update spreadsheet and mailouts for the Preventative Maintenance program at the completion of projects.
• Follow established procedures for entering and posting daily cash receipts as prepared by the Credit Manager.
• Process adjustments as requested by the Credit Manager monthly
• Maintain the extensive vehicle list and recording of semi-annual and annual maintenance.
• Order and maintain 407 transponders and prepare the monthly report for the 407 invoice.
• Order and maintain all company cell phones and prepare the monthly Bell Mobility invoice.
• Assist the Payroll Department by preparing the weekly paystubs for distribution and mailing.
• Daily back-up for Receptionist and answering phones and dispatching calls appropriately.
• Vacation back-up for the Estimating Department administrative assistant to prepare tenders and monitor incoming emails.
• Bi-monthly uploading and posting of sales invoice file for all divisions.
• Directly assist Controller and provide assistance to all other staff as required.

Job Types: Full-time, Permanent
Pay: From $50,000.00 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• RRSP match

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person
Expected start date: 2025-08-0

• Maintain job files and import estimates for new projects and change orders as projects progress into Sage Construction 300.
• Work with department superintendents and estimators to generate and send out warranties at the completion of projects.
• Prepare/update spreadsheet and mailouts for the Preventative Maintenance program at the completion of projects.
• Follow established procedures for entering and posting daily cash receipts as prepared by the Credit Manager.
• Process adjustments as requested by the Credit Manager monthly
• Maintain the extensive vehicle list and recording of semi-annual and annual maintenance.
• Order and maintain 407 transponders and prepare the monthly report for the 407 invoice.
• Order and maintain all company cell phones and prepare the monthly Bell Mobility invoice.
• Assist the Payroll Department by preparing the weekly paystubs for distribution and mailing.
• Daily back-up for Receptionist and answering phones and dispatching calls appropriately.
• Vacation back-up for the Estimating Department administrative assistant to prepare tenders and monitor incoming emails.
• Bi-monthly uploading and posting of sales invoice file for all divisions.
• Directly assist Controller and provide assistance to all other staff as required