Administrative / Office Assistant at UnionMain Homes

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

01 May, 26

Salary

0.0

Posted On

31 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Multi-line Phone System, Microsoft Office, Time Management, Organizational Skills, Office Machinery, Professionalism, Integrity, Punctuality, Data Input, File Maintenance, Mail Distribution, Document Preparation, Onboarding, Offboarding, Record Keeping

Industry

Real Estate

Description

Position Purpose: The Admin/Receptionist will be responsible for supporting the daily administrative duties. General Duties and Responsibilities: Operate telephone to answer, screen, or forward calls, provide information, take messages, assist customers, or schedule appointments Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations Transmit information or documents to vendors, using computer, mail Assist HR in onboarding and offboarding of employees Open new files; organize invoices and mailing of checks Prepare physical file folder Scan and transfer documents into folders as instructed Prepare and send recordable documents each day File and maintain records Monitor office supplies and prepare an office supply list Maintain an organized and clean reception area including fluffing pillows, straightening magazines, utilizing air freshener, and maintaining the coffee machine Maintain kitchen including preparation of kitchen supply list Maintain supply closet include supply list Collect, sort, distribute, or prepare mail, messages, or courier deliveries; monitor postage available in postage machine Input data Assist with archiving of files Qualifications: Experience providing quality customer service Prior experience answering and using a multi-line phone system Intermediate to advanced functionality in Microsoft Office products Strong time management and organizational skills; capable of multi-tasking Knowledge of use of advance functionality of office machinery and basic upkeep Able to maintain professionalism, integrity, and polite demeanor in all work related activities; polished and tactful Must maintain an exemplary record of attendance and punctuality Access to reliable transportation Requirements: Associates Degree 3-5 Years of Administrative Experience Proficient in Microsoft Office - Word, Excel, Outlook Proven ability to work under pressure, prioritize work and meet multiple deadlines Job Type: Full-time

Responsibilities

The Admin/Receptionist will support daily administrative duties, including answering calls, greeting visitors, and assisting with onboarding and offboarding of employees. Additional tasks include maintaining office supplies, filing records, and ensuring a clean reception area.