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Administrative / Office Assistant at Visiting Angels of Auburn/Gilford, NH and Acton, MA
Phoenix, Arizona, United States -
Full Time

Start Date

Immediate

Expiry Date

05 Sep, 26

Salary

37.0

Posted On

07 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Organizational Skills, Attention To Detail, Written Communication, Verbal Communication, Scheduling, Resource Organization, Customer Relations, Travel Booking, Expense Reporting, Time Management, Problem Solving, Microsoft Excel, Microsoft PowerPoint

Industry

Hospitals and Health Care

Description
We are looking for an administrative assistant to join our team for remote work. This person will work to support the daily operations of the firm. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Liaise with customers and clients - Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) Benefits include; dentals, vision, paid time off etc.
Responsibilities
The role involves supporting daily firm operations by managing inbound communications and coordinating schedules for internal and external stakeholders. Additional duties include organizing office resources, liaising with clients, and facilitating executive-level operations such as travel and expense reports.