Administrative Office Manager at Virginia Department of Social Services

Washington, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

0.0

Posted On

16 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Supervision, Fiscal Processing, Personnel Records Maintenance, Human Resources Activities, Records Management, Budget Monitoring, Financial Data Analysis, Purchasing, Store Keeping, Systems Security, Inventory Maintenance, Training, Leadership, Customer Service, Public Relations

Industry

Government Administration

Description

The Rappahannock County Department of Social Services seeks an energetic and versatile team player who prioritizes integrity and quality customer service and will commit to working with the agency team to enable the realization of the best possible outcomes for our clients and community to join our agency in the position of Administrative Office Manager. Rappahannock County is a rural county in the northern region of Virginia with a population of approximately 7,400. The agency office is in the town of Washington, Virginia, approximately 120 miles northwest of Richmond and 65 miles southwest of Washington, DC. The town is surrounded by the beautiful Blueridge Mountains and rolling farmlands. As an agency, we believe in the power of the team, exercising creativity and commitment in meeting the needs of our clients and community, and growing our agency and ourselves. Work-Life harmony is an agency core value. The Administrative Office Manager is a management title for employees that manage administrative and office support services and supervises office supervisors and other administrative staff. The employee will have a lead role in the planning and coordination of activities in the areas of fiscal processing, maintenance of personnel records and performance of human resource activities, agency records management, and other administrative functions as assigned. Responsibilities include but are not limited to: * Plans and coordinates administrative and office support activities such as recordkeeping, mail distribution, receptionist, and other office support services; * Supervises various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance; * Analyzes financial data and monitors budget expenditures; * Provides information and answers questions relating to audits financial records or activities; * Processes various documents; * Responds to data system problems; * May oversee or perform information systems technical support and systems security functions; * Maintains inventory; * Maintains departmental personnel records and performs other human resources activities such as training, providing benefit information and maintaining leave; and * Supervises office supervisors and other administrative staff Minimum Qualifications * Associate's degree in business administration, accounting or related field supplemented with related experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities. * Considerable knowledge of agency, department or section administrative and program practices, policies and procedures; and management principles and practices. * Skill in operating and supervising others in the use of office equipment to include a personal computer. * Demonstrated ability to interpret, apply, and manage others on administrative and program policies, procedures and services; train others; provide leadership and guidance to others; manage others who are supervising staff; prepare budget and financial data; evaluate office services and administrative procedures; make presentations; set objectives and determine how work will be accomplished to ensure effective office support operations; and to promote good working relations and create customer service and positive public relations. Preferred Qualifications * Associate’s degree in business administration. * Skilled in the use of Office 365 to include Word, Excel, Outlook, SharePoint, and Publisher; or other computer programs. * Experience in utilizing data as part of performance assessment and program planning. * Experience working in a local department of social services * Experience working in a position required to maintain a high degree of confidentiality. Special Requirements Applicants will undergo a criminal history record check through the Central Criminal Records Exchange and a search of the Virginia Child Abuse Central Registry and may be subject to additional background checks including a DMV/driving record check, pre-employment drug screening, local agency checks, employment verification and references, verification of education (relevant to employment}, credit checks (relevant to employment), and other checks as determined necessary and appropriate to the position to be filled. * All offers of employment are contingent upon satisfactory results of the required checks and screenings. * Employee must be willing to work in community emergency shelter in the event of a natural disaster or emergency, or work during unscheduled office closures if needed. * Employee must be able to telework if necessary. Special Instructions to Applicants Applications for this position must be submitted electronically through this website. Mailed, e-mailed, faxed, or hand delivered applications will not be accepted. Applicants are encouraged to provide a complete list of relevant work experience and qualifications in the applicable sections of application. Selection of candidates for interviews is based upon the information contained in the application package.

Responsibilities

The Administrative Office Manager plans and coordinates administrative and office support activities, including recordkeeping, mail distribution, and receptionist duties, while supervising various clerical, fiscal, and human resources functions. Key duties involve analyzing financial data, monitoring budgets, processing documents, overseeing systems support, maintaining personnel records, and leading office supervisors and administrative staff.