Administrative & Office Operations Assistant at Brain Co.

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jan, 26

Salary

0.0

Posted On

27 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Operations, Problem Solving, Detail-Driven, G Suite, Slack, Notion, Gusto, Adaptable, Reliable, Team Logistics, Scheduling, Vendor Management, Budget Tracking, Event Coordination, Culture Building

Industry

Biotechnology Research

Description

About Brain Co. Brain Co. is an Applied AI startup founded by Elad Gil and Jared Kushner, and backed by many of Silicon Valley’s leading builders — including Patrick Collison (CEO of Stripe), Andrej Karpathy (Cofounder of OpenAI), Mike Krieger (CPO of Anthropic), Kevin Weil (CPO of OpenAI), and Aravind Srinivas (CEO of Perplexity).We are building an AI platform and applications for the world’s most important institutions - delivering impact on real-world problems. Our progress so far Automated construction permitting for a sovereign government → 80% faster, unlocking $375M+ in value Optimized supply chains for a leading global energy company → 30% lower cost, 99% reliability, preventing $100M+ in losses Streamlined hospital patient care across national health systems → 40% better outcomes, 80% less admin work Raised a $30M Series A from top investors Built a team of 40+ AI experts from Tesla, Google DeepMind, NVIDIA, and Databricks At Brain Co., your work will be deployed in the real world, not stuck in research. We move fast, with more demand than we can serve, and are looking for exceptional people to take ownership from day one. About The Role We’re growing quickly and looking for an Administrative & Office Operations Assistant to help keep our team organized, efficient, and thriving. This full-time role blends executive support (starting with our Head of Engineering) and office operations ensuring the smooth functioning of our office environment. You’ll work closely with our wonderful Executive Assistant to streamline workflows, support leadership, and create systems that bring order and joy to a fast-moving startup environment. If you’re energized by variety, love problem solving, and enjoy making things (and people) work better, this is the perfect role for you. What We’re Looking For 3+ years in administrative support supporting senior leaders. Bonus if you have office operations/ workplace coordination experience Operationally sharp; you anticipate needs and drive solutions without direction Experience using modern tools (G Suite, Slack, Notion, Gusto) and/or eager to learn Adaptable, reliable, and thrive in a startup environment that moves fast Hands-on, detail-driven, and proud of creating order, warmth, and excellence in the workspace Full-time Onsite role based in our San Francisco HQ What You’ll Do: Administrative Support Partner with our Head of Engineering to manage scheduling, travel, and team logistics Support leadership meetings: agendas, notes, follow-ups, and coordination Provide EA coverage during time off Office Operations Keep the office running smoothly — manage supplies, vendors, facilities, and space needs Able to lift up to 25 lbs Serve as the on-site point of contact for day-to-day office needs and troubleshooting Manage office systems, track budgets, and optimize processes as we grow And jump in where needed! People & Culture Help foster a welcoming, high-energy culture from onboarding and welcome kits to team events Partner with the EA on internal celebrations, offsites, and other moments that make our workplace special Meals & Snacks Manage our meal and snack programs, including coordinating vendors, tracking preferences, and staying on budget Why Join Us Be at the center of the action. You’ll work closely with our leadership and help shape how the company operates day-to-day as we scale globally. Learn from the best. You’ll partner directly with Emilie, our Executive Assistant, who brings extensive experience supporting senior executives across high growth startups. She’ll be a hands-on mentor as you grow in this role and expand your operational scope.. Work alongside exceptional people. Our team includes builders from Tesla, DeepMind, Robinhood, Databricks, and other world class organizations. Make an outsized impact. In this role, your work directly influences how efficiently our teams execute, communicate, and deliver. Thrive in a culture built on speed, curiosity, and care. We move fast, stay humble, and take pride in creating an environment people love to work in. Benefits Competitive salary plus equity Daily lunches Commuter benefits 401(k) Medical, Dental and Vision Unlimited PTO

Responsibilities

The Administrative & Office Operations Assistant will manage scheduling, travel, and team logistics while ensuring the smooth functioning of the office environment. This role involves supporting leadership meetings and fostering a welcoming culture within the team.