JOB DESCRIPTION SUMMARY

We are seeking a proactive and organized Administrative Office Support Worker to join our Maintenance and Facilities Team. This role provides essential administrative and clerical support to ensure the smooth operation of all facilities and maintenance functions. The ideal candidate will be detail-oriented, able to handle multiple tasks, and thrive in a dynamic, team-oriented environment.

REQUIRED SKILLS & QUALIFICATIONS:

• Proven experience in an administrative or office support role, preferably in facilities or maintenance.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); familiarity with maintenance management software (Maximo CMMS) is a plus.
• Ability to handle confidential information with discretion.
• Strong attention to detail and a problem-solving mindset.
• Able to work independently and as part of a team in a fast-paced environment.

DESIRABLE QUALIFICATIONS:

• Knowledge of facility operations, maintenance terminology, or asset management systems.
• Experience working with work order or CMMS systems
• Health and Safety awareness or training.
• Working Conditions:
• Office-based with regular interaction with on-site maintenance personnel.
• May involve occasional visits to various areas of the facility for coordination or inspection purposes.
• Standard working hours with occasional flexibility required based on operational needs.

• Provide daily administrative support to the Facilities and Maintenance Team.
• Maintain and update maintenance schedules, work orders, and service records.
• Coordinate contractor appointments, site access, and maintenance work requests and RAMS.
• Assist with purchasing and ordering as needed, raising requisitions in SSS
• Prepare reports, meeting notes, and documentation related to facilities operations.
• Respond to internal requests and inquiries regarding maintenance issues.
• Assist in tracking compliance with safety regulations, inspections, and certifications.
• Maintain digital and paper filing systems in an organized and confidential manner.
• Support team with timekeeping, scheduling, and budget tracking as required.
• Liaise with vendors, contractors, and internal departments to facilitate efficient service delivery
• Data analysis related to facility and maintenance assets to improve service delivery
• Creation of RFQ documents in line with sourcing requirements.
• Security badging of employees.
• The role will require some level of receptionist support, as and when required