ADMINISTRATIVE & OFFICE SUPPORT – INTERIOR PLANTSCAPING

Do you love being the calm center of a busy office?
Are you the person who lives for checklists, tidy calendars, and clean spreadsheets?
Do you take pride in spotless lobbies, organized supply shelves, and on-time follow-through?
If so, we’d love to review your application to join our growing company with a fantastic team, long-term stability, and exciting projects. Plantscapers, Inc. is a 45+ year, family-owned business based in Irvine, CA. You could be our next Administrative & Office Support Coordinator.

JOB SUMMARY

• As our Administrative & Office Support Coordinator, you’re the front-of-house pro who keeps everything running smoothly—greeting guests, managing calendars and meeting follow-ups, keeping spaces immaculate, and ensuring supplies are stocked.
• You’ll also support the CEO, CFO, and COO with polished admin help, light accounting and HR tasks, and occasional projects that make a visible difference across the company.

REQUIRED SKILLS & EXPERIENCE

• 2+ years in administrative or office support roles (front desk/reception experience a plus)
• Strong organizational skills with exceptional follow-through; dependable, consistent, and calm under pressure
• Comfortable supporting multiple leaders and re-prioritizing as needed; proactive and resourceful
• Proficiency with Microsoft Office (Outlook, Excel, Word); QuickBooks Online (preferred); and CRM platforms (Jobber preferred)
• Tech-savvy and confident with common business software and internet tools
• Friendly, team-oriented communicator with solid written and verbal skills
• Able to sit for long periods, work on screens, answer phones, bend/reach/stretch, and occasionally lift up to 25 lbs.
  Job Type: Full-time
  Pay: $20.00 - $25.00 per hour
  Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you used QuickBooks Online before? If yes, in what capacity?
• What CRM systems have you used in the past?
• Do you confirm that you meet all the minimum qualifications for this position and once trained should be able to perform all duties as listed?

Experience:

• Administrative assistant or office support: 2 years (Required)

Ability to Commute:

• Irvine, CA 92614 (Required)

Work Location: In perso

• Front Desk & Office Administration: Greet guests and vendors; maintain reception standards and daily checklists; manage calendars, meeting follow-ups, conference room scheduling, vendor relationships, and staff event logistics; keep lobby, kitchen, and supply areas clean and organized; manage monthly supply ordering and inventory.
• Executive & Team Support: Provide admin support to CEO/CFO/COO; take meeting notes and distribute recaps; assist with client gift ordering, appointment confirmations, document prep, and occasional executive errands/logistics.
• Basic Accounting & Filing: Support A/P, A/R, and HR filing; enter data and file receipts; assist with year-end file cleanup; work in Jobber for credit card receipt tracking and vendor data; compile and distribute twice-monthly payroll reports; maintain spreadsheets for insurance and asset tracking.
• HR & Training Support: Assist with onboarding paperwork and offboarding checklists; track employee training; support incident reporting, accident documentation, workers’ comp communication, and compliance documentation.
• Operations & Maintenance: Oversee car wash and windshield repair schedules; assist with basic office safety procedures and equipment checks; run errands such as bank deposits, recycling, or vendor drop-offs as needed.
• As-Needed Projects: Support sales of warehouse items or donated inventory; assist with holiday installations/decorating and seasonal event prep; coordinate charitable donations; handle special research or project tasks as assigned.