About the role:

The Division of Anatomical Pathology and Cytopathology provides a range of services including diagnostic surgical pathology, gynaecological and non-gynaecological cytopathology and autopsy services. The Division also provides referral services, registrar training, and multidisciplinary clinico-pathological review meetings to regional and tertiary referral teaching hospitals across the state.

As an Administrative Officer, you will work as a team member providing administrative support to the Division of Anatomical Pathology and Cytopathology at the Central Laboratory – Pathology Queensland. The responsibilities include ensuring that all laboratory practices comply with Pathology Queensland requirements in providing an effective and efficient service to the District Health Services Statewide, participation in the Statewide Medical Typing Pool and meeting the deadlines and work priorities of the workplace in cooperation with other team members as directed by the Office Supervisor.

Your key responsibilities include:

• Use medical typing skills to transcribe electronic and handwritten medical reports into the laboratory information system in a proficient manner to meet reporting deadlines. This will include all medical typing and patient registration.
• Maintain an efficient standard of administrative support services for the Division by providing support in the areas of telephone enquiries, correspondence, filing, scanning, photocopying and reference retrieval duties, including slides and blocks.
• Maintain an efficient standard of administrative support to the medical staff in the retrieval of slides and the preparation of associated documentation and reference material for the Anatomical and Cytopathology Clinicopath meetings.
• Maintain an efficient standard of administrative support in the management of data, records and workflow.
• Communicate effectively in a courteous manner with medical and other staff to ensure information transfer is accurate and meets prescribed time requirements.
• Participate in the identification, development and implementation of quality and service improvement activities in accordance with National Association of Testing Authority/International Standardisation Organisation (NATA/ISO) accreditation/certification that enhance the delivery of Anatomical Pathology and Cytopathology services both within the Division and to external clients.