Administrative Officer - Italy (d/f/m) at Entrix GmbH

Milan, Lombardy, Italy -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

0.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Internal Accounting, Accounts Payable, Cash Flow Forecasting, Corporate Compliance, Personnel Management, Office Operations, VAT Knowledge, F24 Tax Payments, Excel, Google Workspace, Microsoft 365, English Fluency, Italian Fluency, Bookkeeping, Document Archiving

Industry

Services for Renewable Energy

Description

Short Facts Join us: to build a smart and sustainable energy future, we are looking for an Administrative Officer for our Italian office. In this role you will be the operational backbone of Entrix Italy, managing internal accounting flows, company liquidity and day-to-day administrative activities, liaising directly with our accountant, employment consultant and key service providers. You will work independently, without the management acting as intermediary, and will help build the administrative foundations of the office as we grow. Location: Milan, Italy Contract type: Fixed-term 6 months, with the goal of a permanent position Working arrangement: Part-time, 20 hours a week (days to be agreed) Contract: Fixed-term 6 months, with possibility of conversion to permanent (National Collective Agreement — Commerce / Services sector, 3rd/4th level) Languages: Italian, English C1–C2 Your Responsibilities Internal accounting cycle management: collection, classification and submission of documentation to the accountant, handling the official bookkeeping and tax reporting. Accounts payable cycle: verification and approval of relevant supplier invoices; coordination with the accountant for those under their remit; execution of supplier payments due via online banking; execution of salary payments for the Italian team, in coordination with the employment consultant Company liquidity monitoring: periodic review of balances, short-term cash flow forecasting and proactive reporting to management Corporate compliance: maintenance of statutory books, shareholder register, document archiving and filings with the Chamber of Commerce (company searches, certificates, updates to the business register) Expense management and reimbursements via Circula Personnel management: support to the People team on any Italy-specific contractual or bureaucratic requirements, including local compliance and regulatory filings (such as mandatory employment notification to the Italian labour authorities - UNILAV), health and safety obligations, and coordination of tool access and equipment setup for new hires. Office operations: lease agreement and landlord relations, procurement and maintenance of office supplies and equipment Plus Responsibilities — progressively over time Compliance and deadlines: tracking of corporate and regulatory deadlines Administrative management of contracts with professional service providers (accountant, employment consultant, other partners) such as filing, deadline and renewal monitoring, document collection Administrative correspondence with public authorities and suppliers (Italian and English) Administrative documentation: support for the parent company Your Profile Must-haves At least 3 years of administrative experience in an SME, startup or professional firm (accountant / employment consultant) Experience as the sole or primary administrative reference in a small organisation Operational autonomy: able to organise their own work without daily supervision Practical knowledge of invoicing, VAT, F24 tax payments and basic accounting processes Fluent written English — communications with the parent company are in English Good command of Excel and cloud tools (Google Workspace or Microsoft 365) Nice to have Diploma in Accountancy or degree in Economics Experience with accounting software Familiarity with international environments and reporting to a foreign parent company Your Benefits A Short Note from Your Future Lead Hi I’m Giacomo, and together with Michele I co-lead Entrix Italy, where we focus on building and scaling our presence in one of Europe’s most exciting emerging battery storage markets. My role sits at the intersection of strategy, operations, and growth, helping shape how we establish Entrix as a leading player in Italy. Before joining Entrix, I spent more than seven years working across strategy consulting, private equity, and climate-tech, with experience spanning a start-up consultancy, a French private equity fund, and McKinsey & Company. Throughout my career, I have focused on growth transformation, market expansion, and strategic development in sectors undergoing rapid change. I joined Entrix because I believe in what we are creating: a truly technology-driven platform that unlocks the full value of battery storage across European energy markets. Italy represents a particularly compelling opportunity, with significant momentum still ahead and the chance to help shape a market at an early stage. We are building an ambitious team to help drive this next phase of growth and are always excited to meet people who bring ownership, strong judgement, and a collaborative mindset. If our mission resonates with you, we look forward to hearing from you. Best, Giacomo Lapo Ghezzi /Leading Business Operations Your Contact in our People Team Your contact person is Nagihan Bal (Talent Acquisition) If you have any questions, feel free to send us an email to talent@entrixenergy.com. We look forward to receiving your application! About us We are an energy trader and market leader for trading flexible energy systems in Europe. Beyond AI-powered trading, Entrix provides innovative solutions for long-term revenue security and grid-supportive battery operation. With our full-service package, we support customers throughout every project phase – from technical design and integration, to continuous optimization, all the way to 24/7 operational support. That includes adapting to changing market conditions and unlocking new revenue opportunities. With more than 2.3 GW and 38 battery storage assets under contract, Entrix is active in Germany, Poland, Italy, Spain, and Portugal, with offices in Munich, Warsaw, Milan, and Madrid. Since 2022, Entrix has been pioneering battery optimization in Germany by managing one of the country’s first large-scale storage projects – and is now the trusted partner of leading infrastructure players such as Encavis, MEAG (Munich Re), as well as a wide range of local utilities.

Responsibilities

Manage the internal accounting cycle, accounts payable, and company liquidity monitoring for the Italian office. Handle corporate compliance, personnel administration, and general office operations including landlord relations.