Maintain and organize office operations and procedures
Manage office supplies inventory and place orders as necessary
Coordinate maintenance and repair of office equipment
Administrative Support:
Provide administrative support to senior management and other departments
Schedule and coordinate meetings, appointments, and travel arrangements
Prepare and edit correspondence, reports, and presentations
Handle incoming and outgoing mail and packages
Document Management:
Prepare, review, and manage official documents, ensuring compliance with DMCC regulations
DMCC Compliance:
Handle all DMCC-related administrative tasks such as company registration, license renewals, visa processing, and other regulatory requirements
Communication:
Serve as the first point of contact for clients and visitors
Answer and direct phone calls and emails in a professional manner
Assist in the preparation and distribution of internal communications
Data Management:
Maintain and update company databases and records
Ensure the accuracy and confidentiality of sensitive information
Assist with data entry and management tasks as required
Event Coordination:
Assist in planning and organizing company events, meetings, and conferences
Coordinate logistics and manage event-related administrative tasks
Miscellaneous:
Perform other duties and special projects as assigned
Provide backup support to other administrative staff as needed
Qualifications:Bachelor’s degree in Business Administration, Management, or a related field is preferred
Minimum of 3-5 years of administrative experience, with at least 1-2 years in a similar role within the DMCC
Strong understanding of DMCC regulations, procedures, and compliance requirements
Familiarity with DMCC portal and online systems
Experience in handling company documentation and processes specific to the DMCC
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); excellent organizational and multitasking abilities; strong written and verbal communication skills
High level of professionalism, attention to detail, and ability to maintain confidentiality
Ability to work independently and as part of a team
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