Administrative Officer – Reception at Anatolia American University

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Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

0.0

Posted On

22 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception Management, Administrative Support, Customer Service, English Fluency, Greek Fluency, Google Drive, Microsoft Excel, ERP Systems, Scheduling, Time Management, Communication, Teamwork, Attention To Detail, Logistics Coordination, Database Maintenance, Emergency Response

Industry

Description

If you are looking for the next step in your career and are interested in working as an Administrative Officer, this may be your chance to join Anatolia American University, a division of Anatolia College. Anatolia College, with a history extending over 130 years, is a private nonprofit American educational institution. It is an integrated academic community committed to developing students' talents through innovative educational approaches and open inquiry within a culture of academic excellence. Job Summary The Administrative Officer (Reception) ensures the professional, efficient, and welcoming delivery of reception and front desk services at ACT and Anatolia American University. Reporting to the Coordinator of Administrative Operations, this role serves as a primary operational contact for students, faculty, staff, visitors, and external stakeholders. In addition to reception duties, the Officer provides administrative and academic support, coordinates logistics, facilitates accurate information flow, and supports emergency response protocols in alignment with institutional procedures. The position requires strong organizational skills, attention to detail, adaptability, and a service-oriented approach. Department: International Programs & Student Services Office: Administrative Services Reports to: Coordinator, Administrative Operations, Safeguarding and Service Learning Contract Details: Full-time, definite duration from July 1, 2026 to July 31, 2027. Working Hours are Monday - Friday, 9 am - 5 pm. Essential Duties and Responsibilities Serve as the first point of contact for students, faculty, staff, and visitors, ensuring a professional and welcoming reception experience. Manage central phone lines, reception email accounts, campus mail distribution, and referral of inquiries to relevant offices. Provide administrative support aligned with departmental priorities. Support preparation and organization of materials for the Open University Exam Board. Monitor faculty contract completion, verify signatures, and coordinate with HR on pending documentation. Maintain digital databases for classroom and exam schedules, reservations, and faculty office hours. Process faculty proctoring requests and coordinate coverage with the Student Services Office. Support the Executive Assistant to the Provost with visitor logistics, including transportation, catering, and scheduling. Manage lost and found operations. Track office supply inventory and submit purchase requests. Issue guest IT accounts for alumni, visitors, and special program participants. Coordinate cleaning, maintenance, and printer service requests through TEKMON. Serve as a safety point of contact for designated areas during emergencies. Qualifications Am I a good fit for the job? Check below: Educational Background and Experience Bachelor's degree required. Previous experience in administrative support, customer service, or front desk operations preferred. Skills, Knowledge and Abilities Languages: Fluency in English and Greek; additional languages an asset. Technical Skills: Proficiency with Google Drive, Excel, copiers/printers, ERP and scheduling systems. Soft Skills: Strong communication, teamwork, adaptability, attention to detail, time management, and ability to meet deadlines in a service-oriented environment. Application If you are interested in the position, check what we need Complete Curriculum Vitae Complete Curriculum Vitae Cover letter While applications will be accepted until the position is filled, interested applicants are encouraged to submit their application package, in English, by June 5, 2026.[1] Disclaimer: It is the policy of Anatolia College to ensure equal employment opportunity without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic.

Responsibilities

The Administrative Officer manages the front desk, serving as the primary contact for students, faculty, and visitors. They provide academic and administrative support, including scheduling, logistics coordination, and office supply management.