The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.As part of the Scottish Courts and Tribunals Service commitment to equality and diversity, our recruitment system will automatically anonymise your personal information once your application is submitted and a generic application number is generated. The selection panel will only see the evidence you have provided on how you meet the key capabilities required for the job. Please check your details carefully and answer all required questions as this may affect any potential employment with us.

REQ00960

Livingston Sheriff Court are looking for a full time Administrative Officer to join them on a full time permanent basis.
Administrative Officers carry out a variety of general administrative duties to progress cases through the court or provide support to other functions within the Scottish Courts and Tribunals Service.

The Key Responsibilities Include:

• Processing and distributing incoming mail to colleagues which comprises documents relating to both criminal and civil actions
• Creating and updating records on our in-house computer systems and data input
• Producing court documents
• Preparing files for court hearings
• General photocopying and filing
• Dealing with customers in person at the public counters, on the telephone and by e-mail.
• Dealing with numerical calculations
• Accounting for monies in accordance with financial guidelines

Additionally you:

• Will have regular contact with court users, including members of the Judiciary and the legal profession. As such you be required to competently answer queries giving consistent and reliable advice.
• Work within a team with regular management support and will be responsible for your own time.
• May be required to provide advice to colleagues and carry out limited supervision of others
• Assist with preparing statistical information and other returns to ensure standards of work meet the agreed level.
• Assist in clearing up of criminal and civil courts by preparing court minutes and carrying out any further administration duties following on from the court
• Process and enter fine payments onto computer system and reconcile at month end.

• Undertake such duties as may reasonably be requested within the scope of the post.

  Applications should be submitted by 11:59pm on Sunday 24 August 2025. The suitability assessment should also be completed by this time. If you do not receive your link within 30 minutes of completing your application please email recrutiment@scotcourts.gov.uk
  Interviews are expected to take place on 4 or 5 September 2025.
  The Scottish Courts and Tribunals Service is exempt from the protections of the Rehabilitation of Offenders Act (1974). This permits us to ask applicants details of both spent and unspent convictions, along with details of any formal cautions that you may have. Individuals without existing security clearance will always be considered as all successful applicants will require a standard level Disclosure check completed before employment can commence.
  Scottish Courts and Tribunals Service recruitment processes are underpinned by the recruitment principles of the Civil Service Commissioner, which outline that selection for appointment be made on merit on the basis of fair and open competition - Recruitment - Civil Service Commission (independent.gov.uk)
  If you feel your application has not been treated in accordance with the values in the Civil Service Code and/or if you feel the recruitment has been conducted in such a way that conflicts with the Civil Service Commissioner’s Recruitment Principles, you can make a complaint, by contacting us at recruitment@scotcourts.gov.uk in the first instance. If you are not satisfied with the response you receive you can contact the Civil Service Commissioner

• Processing and distributing incoming mail to colleagues which comprises documents relating to both criminal and civil actions
• Creating and updating records on our in-house computer systems and data input
• Producing court documents
• Preparing files for court hearings
• General photocopying and filing
• Dealing with customers in person at the public counters, on the telephone and by e-mail.
• Dealing with numerical calculations
• Accounting for monies in accordance with financial guideline